Customs - Executive Assistant

1 week ago

Auckland City, New Zealand New Zealand Government Full time

Are you a multi-tasking superstar looking for your next EA challenge?
- Are organising and prioritising two of your key strengths?

We are looking for a proactive and high-performing individual to support one of our Group Managers as an Executive Assistant.

The New Zealand Customs Service | Te Mana Ārai o Aotearoa protects and promotes New Zealand through world class border management. Customs' main priorities are protecting New Zealand's borders and revenue while helping the legitimate movement of people, goods, and craft across the border.

**About this role | Mō tēnei tūranga mahi**

This is a great opportunity for an individual with an interest in working in a challenging and diverse environment. Supporting our Group Manager, you will play a critical role in ensuring the smooth operation of our Border Operations group. From managing complex calendars and coordinating travel arrangements, to providing administrative support, preparing important documents and liaising with key stakeholders, no two days will be the same in this fast-paced and exciting role. You will also have the opportunity to take responsibility for a small range of internal projects involving both cross-Customs work as well as inter-agency activity.

The indicative salary range for this role is between $75,000 to $85,000 per annum.

***

**About you | Ko wai koe**

To be successful in this role you will need to be able to demonstrate your ability to multitask, develop trusted relationships internally and externally, and have your finger on the pulse of all things Border Operations. You will have excellent attention to detail and a forward-thinking approach to planning, ensuring that you are one step ahead of the game.

We're looking for someone who is:

- Driven and agile in the way you go about your work
- Able work collaboratively with the Group Manager and stakeholders within Border Operations and across other work groups
- Experienced in providing high level administrative support to senior managers including diary, travel management and function organisation
- Able to manage competing demands with a level of ease
- Able to act with a high degree of integrity, with proven ability to provide confidential and discreet administrative support
- Calm under pressure and able to produce high quality work
- Skilled at both written and verbal communication
- Understands financial systems and budgets well
- Willing to actively participate and co-ordinate team activities
- Proactive and uses their initiative
- Able to achieve a Confidential* security clearance (please refer to Requirements to Apply)

If you thrive in a busy and lively environment, love taking on new challenges, and have a passion for supporting senior leadership, this could be the role for you

**Working for Customs | Mahi ki te Mana Ārai o Aotearoa**

To work for the New Zealand Customs Service, you must be able to meet the following requirements:

- Be a New Zealand Citizen or New Zealand Permanent Resident
- Successful applicants are also required to pass a drug test and have a clear Police record.

For this role you need to be able to obtain and retain **Confidential* **security clearance. You will need to meet the following requirements:
OR

**What we offer | He aha mātou e tuku**

We aim to create a great place to work, where our people have a sense of belonging and the capability and desire to meet our future challenges. We are an organisation that is clear about our mission, and this is underpinned by Te Pou Tokomanawa (the Foundations) and our Whanonga Pono (Values). Our work really matters to the safety and success of New Zealand.

We care about well-being, personal growth, and job satisfaction, which is supported through:

- A dynamic work environment where no two days will be the same
- Investment in your professional growth through training and development programmes
- 20 days annual leave plus 3 days additional paid leave between Christmas and New Year
- Discounted Health insurance through Southern Cross
- Free annual flu vaccinations
- Flexible working arrangements

**Applications close Tuesday, 12 November 2024 at 5pm.

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