Executive Assistant

6 hours ago


Auckland City, New Zealand British American Tobacco Full time

...

**BAT is evolving at pace - truly like no other organisation.**

**To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey**

**BAT ZEALAND IS LOOKING FOR AN EXECUTIVE ASSISTANT**

**SENIORITY LEVEL: Experienced Non-Management Level**

**FUNCTION**:Exec & Corporate Services**

**SALARY RANGE: $75k - $85k NZD base salary**

**LOCATION: Auckland, New Zealand**

**JOB TYPE: ~12 Month Fixed Term Contract (Parental Leave Cover)**

**ROLE POSITIONING AND OBJECTIVES**

This role is core member of our Exec & Corporate Services Function, providing a high level of executive assistance and support to all New Zealand Executive Team members to enable them to operate efficiently both professionally and personally. This role is responsible for representing BAT (New Zealand) Limited and the Executive Team in a professional and positive manner to all internal and external partners, while maintaining utmost confidentiality in all aspects of the role, at all times.

**Reports to**:General Manager - New Zealand

**Reporting Level**:Individual Contributor

**WHAT YOU WILL BE ACCOUNTABLE FOR**
- Provide an outstanding executive administrative support to the General Manager and NZ Executive Team members.
- Extensive diary management for the Executive Team including scheduling meetings, accepting/declining meeting requests as appropriate and resolving diary conflicts.
- Coordinate and manage Executive Team meetings, including agenda preparation, minute taking, and proactively driving the closure of open minute and action items
- Effective delivery and support of general administration requirements for the Executive Team, including coordinating internal & external meetings and events, travel and accommodation arrangements, and processing expenses and invoices
- Day-to-day management of low-level Security activities for our Head Office, including management of Access Cards and being the initial point of contact for any Head Office security concerns
- Coordinate the provision of facilities management for our Head Office, including being the point of contact for the resolution of any facilities queries
- Support on ad-hoc requirements to the Executive Team, and with the wider Administration Team, as and when required.

**CAN THIS BE YOUR FUTURE ROLE?**
- Do you take pride in offering the highest level of executive administrative support to senior leaders?
- Do you enjoy being flexible and adaptable to respond to change in an atmosphere of constantly shifting priorities?

**ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE**
- Relevant Degree/Diploma or Certificate i.e. may hold Business Administration degree or similar
- Demonstrated experience in EA/executive level roles to senior leaders in a large organisation requiring tact, judgement and discretion in handling internal and external stakeholders
- Demonstrated ability to handle confidential, sophisticated and sensitive matters with discretion and respect
- Exceptional Microsoft Office Skills in Teams, Excel, PowerPoint, Word and Outlook skills
- Able to anticipate needs and demonstrate the ability to always be three steps ahead
- Excellent planning skills, ability to multi-task and coordinate others
- Well-developed prioritisation and time management skills whilst working under pressure
- Effective ability to filter information, assess priorities and meet deadlines.

**BENEFICIAL**
- Ideally, not less than 5 years’ experience in large multinational or FMCG organisation
- Project Management skills desirable
- High level of IT literacy and the ability to trouble-shoot technical problems

**WE ARE BAT**

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. **See what is possible for you at BAT.**
- Global Top Employer with 53,000 BAT people across more than 180 markets
- Brands sold in over 200 markets, made in 44 factories in 42 countries
- Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
- Diversity leader in the Financial Times and International Women’s Day Best Practice winner
- Seal Award winner - one of 50 most sustainable companies

**BELONGING, ACHIEVING, TOGETHER**

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. **Come bring your difference**

...


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