Programme Coordinator

2 months ago

Wellington City, New Zealand New Zealand Government Full time

About usThe Ministry of Social Development is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities.As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations.Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.

Programme Coordinator

The Ministry of Social Development (MSD) is one of New Zealand's largest government departments, providing services to support individuals, families, and communities. The work we do is crucially important with high expectations - and we are passionate about it. We collaborate with other government and non-government organisations, advisory and industry groups, communities and iwi.

Are you proactive with a solution's focused attitude and a strong attention to detail?
- Wellington based with flexible working arrangements
- Work for an organisation that makes a difference in people's lives
- Assist in supporting the delivery of work in a team with a fantastic work culture

The Improvement, Systems and Technology team at the Ministry of Social Development is all about enabling people and partners with improved services and effective technologies so New Zealanders can easily access the support they need.
To support the delivery of our work programme, we are building our programme delivery practice in the Improvement, Systems and Technology Group and now are looking for a talented Programme Coordinator to join us.
As a Programme Coordinator, you will work closely with the Programme Director, Programme and Project Managers and project teams to provide administrative and programme support.

Requirements of the role
- Provide administrative, project, and programme support to the Programme practice
- Support the Programme Director, Programme and Project Managers in providing best practice advice and guidance to project teams
- Providing advice and guidance to PMs on MSD processes, policies and standards
- Lead and coordinate organisation and programme and project onboarding for new joiners
- Facilitate and participate in workshops and other learning sessions for programmes and projects
- Assist with the coordination of project and programme planning and scheduling
- Organise project meetings, coordinate agendas and distribute meeting materials, take minutes and maintain action and decision logs, as agreed with Programme and Project Managers
- Review project artefacts for quality assurance, including risk and issue registers, action and decision registers, and performance reports
- Assist with administrative activities related to financial management including purchase order, contract and invoice management
- Supporting ongoing control and assurance activities across projects and programmes
- Providing expertise in the use of various project planning and delivery tools
- Assist with management and maintenance of key project artefacts
- Contribute to process improvement and development of the PM practice
- Promote and encourage programmes and projects

Experience you will bring to the role
- An eye for detail with strong prioritisation, organisation, and time management skills with ability to meet deadlines
- Experience in an Information Technology services environment, ideally with some in the public service area
- Successful people management skills utilised in a complex, changing environment
- Exposure to different Agile and traditional project delivery methodologies
- The ability to build and manage relationships with internal and external stakeholders
- Demonstrated ability in negotiating constructive outcomes in complex environments with competing priorities
- An understanding of technology capabilities and how they work together to deliver value
- Advanced skills in using office software packages, such as word processor, spread sheets, presentations and project planning software
- The ability and experience to accurately collate data and provide the outcome to the required individuals
- Ability to work with numbers and produce and interpret relevant statistics and insights
- Excellent communication, self-management and interpersonal skills
- Excellent documentation skills

What we offer
We are an organisation that has people at the centre of our work. At MSD we understand that our people do to their best, when they can be their best and we're committed to fostering a work culture that is diverse, inclusive, and supportive.
You will work for an organisation that really makes a difference for New Zealanders, while having the opportunity to develop your caree

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