Group Services Administrator

4 weeks ago

Auckland City, New Zealand The University of Auckland Full time

Auckland, New Zealand
- Full-time
- UoA Department Name: Group Services
- Campus: Auckland City Campus
- Contract Type: Permanent
- Position Number: 55560750

**Company Description**:
**Waipapa Taumata Rau | The University of Auckland**

The University of Auckland is New Zealand’s leading university. We employ more than 5400 academic and professional staff to support over 41,000 students, making us one of NZ’s largest employers.

The Faculty of Engineering is committed to creating an environment where people thrive and contribute to improving the quality of life in national and global communities, as well as enhancing the wealth creation of the nation, through excellence in teaching, research and service.

**Te Whiwhinga mahi | The opportunity**

The Faculty of Engineering is committed to creating an environment where people thrive and contribute to improving the quality of life in national and global communities, as well as enhancing the wealth creation of the nation, through excellence in teaching, research and service.

We have an exciting opportunity to appoint a Group Services Administrator to join our busy team on a full time, permanent basis. We are looking for an experienced, efficient and collaborative team member to fill this role.

The purpose of this role is to provide administration support within a Department in Engineering Faculty. Ideally, you will have relevant administrative experience in a similar role within a large and complex organisation. Your ability to build productive relationships with internal stakeholders while managing expectations will be key to your success in this role.

**Key accountabilities include**:

- Assist with the production of teaching materials and lecture handouts.
- Support academic staff in departmental management of postgraduate students.
- Assist with the coordination of assessment and examination processes.
- Confirm room requirements and staff availability, timetabling and curriculum requirements.
- Provide day-to-day administrative support for teaching and learning activities, workshops, seminars and panels.
- Liaise with internal and external personnel regarding organising a range of administrative requirements such as travel, events and communications
- Provide administrative support as required for meetings, support workshops, seminars and panels for example related to faculty initiatives
- Provide project-related assistance and management of specific projects
- Work collaboratively to ensure continuous improvement and efficiency in Faculty and department administration processes
- Provide general administrative support as required by the Group Services Manager and Team Leader

This is a full time, permanent role working 37.5 hours per week. The salary range for this role is $42,500 - $51,600 per annum depending on experience and qualifications.

For more detailed information, please refer to the Position Description.

**Qualifications**:
**He kōrero mōu | About you**
- be tertiary qualified or have proven relevant experience
- have a good standard of computer literacy with knowledge of MS Office suites
- be able to work independently, using initiative to solve problems requiring judgement and interpretation of established information
- have excellent interpersonal skills, able to work with different cultures, excellent written and oral communication, and the ability to work flexibly and collaboratively as part of a team
- have outstanding customer focus, demonstrated through reliable and efficient service to stakeholders

Previous experience working in a tertiary environment will be viewed favourably.

**Additional Information**:
**Me pēhea te tuku tono | How to apply**

Applications must be submitted online, by the closing date of 12/01/2023 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

**_ Equity_

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