Group Services Coordinator

3 weeks ago


Auckland City, New Zealand University of Auckland Full time

**Company Description** Waipapa Taumata Rau** **| The University of Auckland**

The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. We have eight academic faculties and 11 service divisions creating a diverse, dynamic and complex organisational culture that demands excellence.
**Job Description** Te Whiwhinga mahi | The opportunity**

These are both **part-time **(30 hours per week) and (22.5 hours per week); they are both **permanent **roles.
Remuneration: $65,000-$70,000 per annum pro rata dependent on experience

For more detailed information, please refer to the Position Description.

**Key accountabilities include**:

- Provide administrative support as required for meetings, support workshops, seminars and panels related to faculty initiatives.
- Provide project-related assistance and management of specific projects.
- Work with the HR team to assist with recruitment, and other HR related issues.
- Liaise with Finance team to provide financial information to assist budgeting e.g. oversight of budget expenditure; credit card reconciliations and school purchasing.
- Provide administrative support as required for meetings, support workshops, seminars and panels related to faculty initiatives.
- Provide project-related assistance and management of specific projects.
- Work collaboratively to ensure continuous improvement and efficiency in Faculty and department administration processes.
- Provide general administrative support as required by the Group Services Manager and Team Leader

**Mō tō māou rōpū | About the team**

The Group Services team are charged with providing a broad range of administrative support for the schools, supporting teaching and research, and coordinating everyday operations. Group Services ensure administrative processes run as they should, that people get the information they need when they need it, and any roadblocks are smoothed away efficiently.

**He kōrero mōu | About you**

Although experience within a similar environment would be beneficial, it is more important that you bring a great attitude, with the ability to roll up your sleeves and provide exceptional support with our department. You will be calm under pressure and able to work in a fast-paced, deadline-driven environment.

If you are the kind of person who gets satisfaction from knowing everything that is going on and enjoys thinking one step ahead of others to make sure they have what they need and things get done, you will find this role very rewarding.

**Nga Pūkenga Motuhake | Important Skills**
- Ability and desire to provide outstanding customer service
- A strong and clear communicator
- Someone with intermediate / advanced excel skills
- Strong attention to detail
- Proven ability to meet deadlines and work under pressure
- Proven ability to work as part of a team and can work autonomously and thrives in a busy working environment.

**Ngā āhuatanga kei a mātou | What we offer**

The University is committed to providing an excellent working environment through:

- Flexible employment practices (including working from home, flexible hours)
- Up to 6.75% company superannuation scheme
- A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services.

For more information, please visit Staff Benefits.

**Me pēhea te tuku tono | How to apply**

Applications must be submitted online, by the closing date of **7/04/2024** to be considered. Please include your cover letter and CV highlighting how you can meet the skills and experiences detailed above.

Applications will be reviewed after the closing date.
**Additional Information**

**_
Equity_



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