Accounts and Administration Officer

2 weeks ago


Auckland CBD, New Zealand SCI Recruitment Full time

Our client is an established smaller chartered accounting practice with international connections. Due to current dynamics in the practice, the opportunity has arisen for an accounts and team administrator to join our client.

The role can best be described as a dual bookkeeper and office/team administrator role with 50/50 split between the accounting and office administrative responsibilities.

Working alongside and supporting the partners and three other team members in the firm, the role can be summaries in the following three key area of responsibilities:
**ACCOUNTS ADMINISTRATION TASKS**:

- Trust account administration and compliance, including:

- daily Xero reconciliation
- processing of receipts/payments
- month-end bank reconciliation
- enter disbursement invoices in Xero Practice Manager (XPM)
- Monthly billing - Insolvency assignments:

- Update Excel spreadsheet of XPM time & cost vs funds available
- Prepare invoices, including narrations from time records

(_Please note that experience with trust accounting in the context of a professional services environment is essential for this role_)

**OFFICE ADMINISTRATION TASKS**:

- Reception - client greeting and set-up for meetings, answering phones, transferring calls
- Updating and maintaining the firm’s website and social media
- Mail processing
- Preparation and formatting of presentations and proposals (e.g. marketing)
- Supplier ordering (e.g. stationery)
- Arranging travel and accommodation
- Preparing expenses claims
- Updating and maintaining practice templates and operational manuals
- Liaising with IT, phone and other service providers
- Communication with external bookkeeper for practice accounts (accounts payable and receivable).
- Other ad hoc administration as required.

**TEAM ADMINISTRATION TASKS**:

- Assisting the firm’s specialist team as and when required, including:

- providing professional and efficient administration support to the team
- updating and maintaining the firm’s records with Companies Office
- searches of Companies Office and other registers and databases
- preparation of draft reports for various client assignment, creditor correspondence and standard letters
- monitoring assignment reports due dates and advising team members
- arranging advertising for various client assignments
- communicating with various external parties (such as banks, insurers, lawyers and creditors)
- preparation and monitoring of AML checklists
- ensure compliance with company procedures and policies.
- general correspondence with Inland Revenue, monitor and follow up GST refunds
- other ad hoc administration as required.

**SYSTEMS USED**:

- Xero
- Xero Practice Manager
- Microsoft Office Suite (Word / Excel / Powerpoint)
- Microsoft Teams
- Adobe Acrobat Pro

Good attention to detail and ability to work under pressure are essential requirements for this role. Good understanding of the dynamics in a professional services/chartered accounting firm and ability to multitask complete our list of must-haves for this role.
- Salary indication: $65,000- $80,000 per annum depending on experience._

**_ SCI specialises in exclusive roles in CA._**

**_ Did you know that 80% of the roles we fill in the CA sector are not advertised on job boards?_**

**_ Register on our website to get regular updates on exclusive career opportunities that match your job search requirements._



  • Auckland City, New Zealand HAYS Full time

    Great opportunity as an Accounts/Office Administrator located in Mt Wellington. This role is a great opportunity to work in Accounts/Office Administration. This role provides a variety of tasks for those that are interested in doing Accounts and Administration tasks. This company is located in Mt Wellington, with a car park provided. **Your new role** -...


  • Auckland City, New Zealand HAYS Full time

    Accounts and Office Administrator based in West Auckland. Family run company. **Your new company** A warm and down to earth family owned company are looking for an Accounts and Officer Administrator to join their small, close-knit team. **Your new role** - Accounts Payable - Accounts Receivable - Payroll - Overseeing PO's, returns, and stock management -...


  • Auckland, Auckland, New Zealand Child Preschool Education Full time

    We are seeking an experienced Accounts and Administration Officer to join our team at Child Preschool Education.About the Job:This is a full-time position working 40 hours per week between 8am and 6pm with flexibility.Key Responsibilities:Provide administrative support to ensure smooth operation of non-teaching related areas.Manage weekly payroll and...


  • Auckland, Auckland, New Zealand Ripple Full time

    IMPORTANT NOTE: This IS NOT an opportunity for someone seeking an accredited employer.Although we welcome applications from overseas for some of our vacancies, we cannot offer visa application support for this role for candidates not currently residing in NZ.Position: Administration and Accounts OfficerLocation: SilverdaleContract Type: 12 month Fixed Term...


  • Auckland, Auckland, New Zealand Child Preschool Education Full time

    Are you an administration superstar looking for a new opportunity in the heart of the North Shore?Child Preschool Education is a boutique, privately owned preschool located on Smales Farm in Takapuna and we are looking for a new Office/Accounts Administrator to join our small close-knit management team.About the Role:40 hours per week between the hours of...


  • Auckland, Auckland, New Zealand Child Preschool Education Full time

    Are you an administration superstar looking for a new opportunity in the heart of the North Shore? Child Preschool Education is a boutique, privately owned preschool located on Smales Farm in Takapuna and we are looking for a new Office/Accounts Administrator to join our small close-knit management team.About the Role:40 hours per week between the hours of...


  • Auckland CBD, New Zealand Maynard Marks Full time

    Auckland CBD, Auckland **Your New Opportunity** We are seeking an Accounts Administrator to join our team at a leading NZ building consultancy firm. This is a fantastic opportunity for a proactive and organised professional who enjoys contributing to a Finance team in Accounts Payable, Accounts Receivable and financial administration. Reporting to the...


  • Auckland CBD, New Zealand Cultivate Full time

    Awarding business, fantastic social club, morning teas + plenty of growth! - Based in the CBD - Close to all public transport - $60k-$70k pending experience - fantastic benefits + bonuses + insurances Are you looking for a role with variety? Want a mix of collections/accounting, administration, investigating and liaison between the brokers? Base + bonus +...


  • Auckland CBD, New Zealand Consult Recruitment Full time

    **About the Role**: As an Office & Boat Fleet Administrator, you will play a vital role in keeping the office running smoothly and ensuring a positive experience for all visitors and staff. You will support the wider team to streamline the administrative functions across this space. Here's a little more about what you can expect from this role: **General...


  • Auckland City, New Zealand HAYS Full time

    This is the opportunity to work for a market leading utilities' organisation in Mt Wellington. **Your new company** This organisation is located in Mt Wellington, and they work with well-known brands on utilities projects. They are now seeking an Accounts Administrator to help assist with Accounts Payable, Accounts Receivable and Administration...


  • Auckland, Auckland, New Zealand Strata Title Administration Ltd Full time

    We are looking for a highly skilled Administrative Support Coordinator to join our team at Strata Title Administration Ltd. As a key member of our team, you will be responsible for providing secretarial and administrative support to our experienced Body Corporate Managers.The role requires a high level of professionalism, as you will be working with large...

  • Office Administrator

    2 weeks ago


    Auckland City, New Zealand CMW Geosciences Full time

    CMW Geosciences (CMW) is a specialist Geotechnical Consultancy with offices in New Zealand and Australia, focusing on the Infrastructure, Energy and Land and Building Development sectors. We are a specialist, privately owned, consultancy delivering excellent geotechnical services based on strong personal working relationships, honest and open communications...

  • Office Administrator

    2 weeks ago


    Auckland City, New Zealand Momentum Consulting Group Full time

    Rosedale location - Temporary role with the potential to go permanent - Starting ASAP Rosedale location Temporary role with the potential to go permanent Starting ASAP Join this multinational organisation that is at the forefront of design, manufacture, and implementation of materials handling systems. They are a team of experienced, agile, focused and...


  • Auckland CBD, New Zealand Consult Recruitment Full time

    **A little bit about the company** This NZX-listed business has grown recently through acquisition and development. With a great name in the market and a constantly growing customer base, they are set up to succeed for years to come! They have recently moved into a brand new office space in the easily accessible location of Auckland CBD, they have a...


  • Auckland CBD, New Zealand Consult Recruitment Full time

    **A little bit about the company** This is one of New Zealand's fastest-growing industries! Well-established in the market, this company have operations across the country and have plans to develop even more in the coming years. **Some information about the role** This organisation is looking for an experienced Accounts Receivable Officer to join their...


  • Auckland CBD, New Zealand SCI Recruitment Full time

    Our client is an established smaller chartered accounting practice with international connections. Due to current dynamics in the practice, the opportunity has arisen for a team administrator to join the firm. This is primarily an office/team administrator role with some bookkeeping responsibilities. Working alongside and supporting the partners and three...


  • Auckland, Auckland, New Zealand Child Preschool Education Full time

    We are seeking an experienced Office/Accounts Administrator to join our preschool team. In this role, you will provide administrative support, manage cashflow, and oversee the day-to-day operations of the preschool.About the Role:40 hours per week, flexible hours with agreementCompetitive salary and on-site car parkingReporting to the Managing...

  • Office Administrator

    4 weeks ago


    Auckland City, New Zealand Tetra Pak Full time

    At Tetra Pak we commit to making food safe and available, everywhere; and we protect what's good - protecting food, protecting people, and protecting the planet. By doing so we touch millions of people's lives every day. _ - And we need people like you to make it happen._ **_We empower you to reach your potential with opportunities to make an impact to be...

  • Office Administrator

    2 weeks ago


    Auckland City, New Zealand Jaydan Electrical Services Limited Full time

    **Jaydan Electrical Services Limited **is looking for an Officer Administrator in Auckland. This is permanent full-time position. **You will be responsible for**: - Coordinate and oversee all office activities. - Ensure adherence to relevant company procedures and policies. - Handle phone calls and all related correspondence. - Provide assistance with...


  • Auckland City, New Zealand Steel Divisional Support Full time

    **Fletcher Steel is New Zealand’s leading importer, distributor and processor of steel. We have a turnover of $600m+ and manage Fletcher Building’s Easysteel, Fletcher Reinforcing, Fletcher Wire Products, Dimond Roofing, and Pacific Coilcoaters and CSP Pacific brands. We are the strength at the heart of New Zealand’s buildings and infrastructure. Our...