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Accounts Payable Administrator

3 months ago

Auckland City, New Zealand Alexander James Full time

**Contract Type**:

- Full Time**Location**:

- Central Auckland - Auckland | Tāmaki-makau-rau**Industry**:

- Accounting**Contact Name**:

- Steph Rae-
**Contact Phone**:

- Steph Rae**Date Published**:

- 29-Apr-2024The Company

Precinct Properties is a leading property investment and management company. Founded in 1994, Precinct Properties has established itself as a prominent player in the New Zealand commercial property market, focusing on owning, developing, and managing high-quality commercial properties in prime locations.

The Role

The AP Administrator has a key role in the accounting team and across all functions of the Precinct business. This role processes and pays invoices from various suppliers in an accurate and timely manner within appropriate DA guidelines.

Key Responsibilities

Accounts Payable Management:

- Handling all aspects of accounts payable for Precinct Property Limited and its subsidiaries, including third-party capital investment entities.
- Scanning invoices into the relevant system and maintaining organized files.
- Timely and accurate data entry of invoices.
- Ensuring correct REQ (Requisition) numbers are included on invoices.
- Paying prompt payment discount invoices within specified dates.
- Addressing any invoices placed on hold.
- Setting up and maintaining vendor profiles, ensuring completeness and validity of documentation.
- Assisting in payment run processes.

Other Administrative Duties:

- Reviewing coding of invoices and reallocating as necessary.
- Ensuring capital expenditure invoices are assigned a project code.
- Handling vendor queries and inquiries.
- Ensuring invoices are entered in the correct accounting period.
- Managing the review process for completed but not invoiced job orders.
- Accurately calculating and coding utilities invoices.
- Liaising with system vendors for changes and enhancements.

About you
- Atleast 18 months experience in a high volume Accounts Payable processing role
- Property experience is desirable but not essential
- High level of accuracy and attention to detail
- Ability to easily build rapport with internal and external stakeholders
- Happy to work from the office 5 days a week

**You must be residing in New Zealand and have valid working rights to be considered for the position**

**ALL ENQUIRIES ABOUT THIS ROLE MUST COME THROUGH ALEXANDER JAMES