Systems Document Controller
2 weeks ago
**Key tasks & responsibilities**:
- Manage revision-controlled documents, transmittals and correspondence of information using the Electronic Document Management System (EDMS) and its key functionalities such as document, mail, workflow etc.
- Assist in developing relevant processes to ensure controlled documents and correspondence are appropriately created, stored, updated, distributed, and submitted throughout their lifecycle to intended audiences.
- Assist in developing relevant manuals to support internal and external stakeholders in using the EDMS efficiently and effectively.
- Provide system induction and ongoing trainings to users to ensure the EDMS and relevant processes are used consistently.
- Develop and maintain distribution matrix, mail groups, directories in relevant information and document systems.
- Ensures project information is stored in appropriate systems and repositories to ensure timely and ease of retrieval when needed.
- Conduct regular audits to ensure accurate information, up to data documents, and relevant records are kept.
- Identify and recommend opportunities for process and systems improvement. Work with team and relevant parties to develop and execute improvements.
- Assist in monitoring and auditing project compliance, effectiveness, and use of the Project Management System (Management Plans)
**Qualifications & experience**:
- A minimum of 5 years' experience working in a construction project support role involving records information management
- Experience with significant construction projects
- Must have experience working with Electronic Document Management Systems
- Aconex experience preferable
**Conditions of Work**:
**Location**: Auckland Central
**Conditions of employment**: Full-time, fixed term contract
**Duration of contract**: Until December 2025
**Salary band**:$70,000 to $77,000 per annum and according to experience
**Hours of work**: Please note that this role is a minimum of 40 hours, and all successful applicants will be required to pass a pre-employment drug test & medical.
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