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Office Manager/senior Office Administrator

1 month ago

Auckland, New Zealand Ace Building Plumbing And Drainage Services Full time

Key Responsibilities: As an Office Manager/Senior Administrator, you will play a pivotal role in various areas, including:
Reception and Communication:
  - Professionally handle calls and email inquiries.
  - Respond to email correspondence promptly.
  - Greet and assist visitors courteously.
  - Support team members with various tasks.
Online Platform:
  - Update the website/Facebook page with site photos and relevant information.
Procurement and Inventory:
  - Obtain quotes and liaise with Managers for various accounts.
  - Maintain a petty cash account.
Office Maintenance and Operations:
  - Organize office cleaning, presentation, printing, laminating, binding.
  - Order office supplies.
  - Collaborate with the Operations Manager for streamlined processes.
  - Maintain an organized office space aligned with company standards.
  - Create and update registers, spreadsheets and databases.
Construction Project Support:
  - Assist Project Manager/Site Managers with obtaining site specific documents.
  - Maintain and update site documents and folders in drop-box.
  - Manage and update contracts works insurance.
 - Make appropriate bookings with consulting firms.
  - Land subdivision paperwork and applications.
- Lodgement of CCC applications and gain final CCC from the Council.
- Log/print, file and distribute drawings, specifications and plans.        
Accounting and Financial Duties:
  - Perform basic accounting tasks, including invoicing and data entry.
  - Implement and maintain Xero software.
Onboarding Employees:
  - Handle onboarding tasks and staff events.
  - Set up devices and manage uniform arrangements.
  - Collect and analyse timesheets against data logs.
Qualifications:
* Minimum of 3 years in Office Management/Administration role, preferably in a construction company.
* Experience using Xero.
* Strong organizational, excellent interpersonal and communication skills.
* Ability to multitask and work independently as well as in a team.
* Ability to use CAD software is desirable.
* Attention to detail.
We are looking for an autonomous person as well as team player who is friendly, energetic and willing to lend a hand with any task.
If you are a motivated and organized individual with a passion for office management and administration, we invite you to apply 
Please contact Operations Manager for any questions at info@acebuilderz.co.nz.

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