Executive Coordinator

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time

Role Type:
Permanent full-time

Location:
Wellington

Salary Band:
$60,331 to $81,624 depending on skills and experience

The Ministry for Primary Industries are currently recruiting for an Executive Coordinator to join our Te Uru Rākau - New Zealand Forest Service business unit based in Wellington.

Kōrero mō te tūranga - About the Role
As an Executive Coordinator, the key purpose of your role is to provide high-level support to the Director. You will achieve this by enabling effective time management, fostering relationships with key stakeholders, and supporting directorate communications.
You will be managing the Director's diary, ensuring the efficient flow of papers and information, drafting documents and presentations. You will also work closely with other Director's and their teams/Executive Co-ordinators as required.

This is a perfect chance for a confident person to show their business acumen, tact and diplomacy in supporting their busy Director.

To be successful in this role you will be someone that enjoys working as a part of a larger Executive Assistant team to ensure the goals of the organisation are met.


Specifically, your responsibilities will include:

  • Providing administrative support to the Director, including diary management, travel arrangements and scheduling of meetings.
  • Carrying out a range of administrative functions to assist the Director including financial administration, preparation of meeting documents and minute/action taking when required.
  • Liaising with the Office of the Director General and ministerial team to ensure timely review of ministerial documents and reports.
Mōu - About You

To be successful in this role, you will have 3-4 years previous experience in a similar role or office administration/co-ordination within a fast moving and large environment, ideally with a government agency.

You will have excellent communication skills, both written and verbal, as well as be computer literate in the use of MS Office products.

Importantly, you will be highly collaborative, have excellent time management and the ability to juggle multiple priorities, be proactive, and have the confidence to manage a range of stakeholder relationships at all levels.

Mō tō mātou rōpū - About the Team

These roles are part of the newly formed Forestry Insights directorate within Te Uru Rākau - New Zealand Forest Service.

Te Uru Rākau - New Zealand Forest Service is a branded business unit within the Ministry for Primary Industries (MPI) and is leading the Government's renewed focus on forestry, one of our country's most successful primary industries.

You'll be joining a dynamic and diverse team who all share a common goal of improving the social, environmental, and economic outcomes for New Zealand.

To find out more about the Ministry and what we do please click here.

Ngā hua o te Mahi i te Manatū Ahu Matua - Benefits of working at MPI

  • Up to three additional (MPI holidays) leave days
  • Paid eye test and contribution to the costs of corrective lenses/frames
  • Career development and internal opportunities across the branch and organisation
Wā Mahi Ngāwari - Flexible Working
We support flexible working arrangements and are happy to discuss these options with you.


Kua rite koe mō tēnei mahi whaitake? - Are you ready to make a difference?We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whanau and hāpori.

In your cover letter we'd like to know about you, your values, your whakapapa; your interest and motivations for this role; the abilities, strengths, personal attributes, and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.

Applications close at 11.59pm on 12 March.

Whāia ngā tūhononga ki MPI i konei - Follow MPI here
Links to Facebook, MPI Careers, LinkedIn, Twitter

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