Portfolio Planning and Scheduling Specialist

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
Mō te tūnga | About the role
This is one of five roles advertised for the Portfolio Management Office. A fantastic opportunity to help re-shape the team, contributing to our interesting, vibrant and high performing team culture.

A key member of the Portfolio Management Office, the Portfolio Planning and Scheduling Specialist works alongside the other portfolio specialists, and programme and project professionals to ensure schedules are consistently documented and tracked with adequate visibility of lifecycle phases and stage gates.

You will analyse dependencies and constraints across the programmes and projects within Defence Estate and Infrastructure (DEI).

You will work collaboratively with the DEI Programme Management Office, programme and project teams and other stakeholders to ensure that risks and issues impacting the DEI programmes and project schedules are consistently identified and addressed.

This role is based in Wellington CBD.

Once you have undergone training and are up to speed, there is the option of working from home one-two days a week.

Ngā pūkenga me ngā wheako | Skills and Experience
This is a relationship-focussed role requiring highly developed communication and stakeholder management skills.

You will be a results-driven and customer focused P3M professional with knowledge and technical expertise in portfolio, programme and/or project management and delivery.


Ideally, you will have:

  • Strong communication and influencing skills with an ability to engage internal and external stakeholders in complex schedule planning and dependencies management resolutions.
  • Planning and scheduling experience across a large number of programmes and projects.
  • Strong expertise in project, programme and portfolio scheduling, dependencies and resources management across the enterprise including schedule risk, issues, changes and conflict identification, and facilitating resolutions.
Mō mātou | About Us

Defence Estate and Infrastructure develop, maintain and manage land, property, and infrastructure assets in order to support NZDF military capabilities and all of government outcomes.

The Defence estate comprises over 80,000ha of land with infrastructure and buildings, with a replacement value of some $2.8bn.

The Portfolio Management Office (PfMO) is responsible for leading the integration of the portfolio, programme, and project management - P3M - capability across Estate and Infrastructure.

The PfMO adds value by focusing decisions on the things that matter most to the organisation and governance boards in order to support the achievement of NZDF outcomes.

Every hour of every day, 365 days of the year, the New Zealand Defence Force is contributing to the defence, security and well-being of Aotearoa / New Zealand.

As a modern, professional military, it is our goal to maintain well trained, equipped and disciplined armed forces that can react to crisis at short notice.

Nōu te rourou | What's in it for you
In return for your expertise, dedication and hard work, NZDF is offering remuneration reflective of your experience, along with:

  • Great benefits for you and your family.
  • Fully funded life cover up to $300,000.
  • 5 weeks annual leave per year.
  • Flexible working environment and positive culture.
  • Opportunities for career development.
Me pēhea te tuku tono | How to Apply
To view the Position Description and to Apply, please use the links on this page.

Please note:

  • Applicants will be required to undergo a preemployment drug screening test prior to any offer of employment being made.
Applications close on Thursday 22 February 2024.

Please note:

Applicants must be legally entitled to work in New Zealand (NZ) and be able to obtain and maintain the required level of NZ Government security clearance for the position applied for.

The minimum citizenship and residency criteria for security clearances to be granted by the NZ Defence Force are as follows:

Higher level Security Clearance
- most preferably a NZ citizen who has resided continuously in this country for the last 10 years, OR
- is a citizen of, and/or has resided continuously in one or more of the following countries for the last 10 years: either Australia, Canada, NZ, UK or the USA; and has a background history that is verifiable and can be assessed as appropriate by the NZSIS towards a recommendation of suitability for a security clearance at a higher level.

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