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Advisor Portfolio

3 months ago

Wellington, Wellington, New Zealand New Zealand Government Full time
Provide key information about projects for reporting and action

  • Support senior stakeholders to make informed decisions
  • Play an active role in all aspects of our team's success
We have created a new Portfolio function, in our well-established Investment and Portfolio Team, to provide portfolio support capability. You will create, manage, and maintain the base reporting processes, information and records for the Investment & Portfolio team. You will work with the project support team to ensure information is compete, timely and accurate.

You'll learn from the Senior and Principal Advisors and play a role in the development of yearly portfolio investment plans with the Investment Panel (IP) and Executive Leadership Team (ELT).Join our team, knowing that your contribution will make a difference for our people and the communities we serve.

Mō tēnei tūranga - About the roleWe're looking for an exceptional individual to support the Investment and portfolio directorate at Fire and Emergency New Zealand.

The work we do has a direct impact on our people and the communities we serve, and your support will help us deliver on mahi that matters.

You will be joining our team during an exciting and ambitious period of change, as we establish a suitable project and portfolio capability.

You will be supported to make your individual and team goals a reality. You will bring an ability to join the dots between various pieces of project information into a coherent hole.

You will be able to identify issues with information quality and work with the project managers and project support team to ensure the information we have is the best it can be.

You will be confident with complex data sets and information sources. Strong analytical skills and the ability to manage detail and the big picture will be your forte. This role will be busy. Working in a complex and at times ambiguous environment will not faze you.

You will be encouraged to develop yourself and for the right person this role is a perfect steppingstone into the exciting and challenging world of Project and Portfolio Management.

You'll be supported and encouraged to gain formal qualifications and develop.
Our projects are highly visible and ultimately deliver benefits to all New Zealanders. Bring your skills to the Investment and Portfolio team at Fire and Emergency, and be part of something important.

Ko tāu nā ki tēnei tūranga - What you'll bring to the role At Fire and Emergency our vision is to build stronger communities and protect what matters most to the people within them.

In joining the organisation, you adopt our values and reflect what our people believe is core to who we are:

  • We Do the Right Thing
  • Kia Tika
  • We Serve and Support
  • Manaakitanga
  • We Are Better Together
  • Whanaungatanga
  • We Strive to Improve
  • AuahatangaYou will be able to demonstrate your experience working in ambiguous environments. Maybe as a Team Coordinator, Project Administrator or Project Coordinator you will come from a role requires you to have strong experience in team coordination and support, relating to scheduling, organisation of meetings and maintenance of information and records.
Experience in the management of information sets and records, including analytical techniques (e.g. financial) will help you hit the ground as will experience with financial information and its management and some exposure to creating and managing portfolio level schedules.

Ideally you have experience with:

  • Coordinating project, programme, or portfolio management training sessions or other training sessions
  • Developing and maintaining information tools related to postimplementation, postinvestment reviews and other health checks/reviews for projects and programmes or similar
  • Supporting Assurance plans or similar
  • Collating and drafting reports of issues and trends, including recommended actions
  • Capturing and monitoring performance metrics of issues and trends, including recommended actions
  • Managing day to day use of portfolio information solution, including user setup, induction, and issue management is desirable
  • Maintaining a portfolio resource plan or similar and advise issues, including recommended actions
  • Maintaining the portfolio or similar risks, issues, dependencies, and lessons learnt information by working with other key functional teams to ensure appropriate mitigations are identified to manage the risks/issues, including recommended action
  • Assisting with financial reporting on actual, forecast and variance including maintaining trend information with Finance, including recommended action
  • Experience Complexity Assessment tools as huge plus
  • Providing reporting to senior team members
  • Defining and managing forward work plans and submission process