Portfolio Co-ordinator

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
Portfolio Coordinator

  • Want to be part of team who know the value of a good scone for morning tea?
  • Opportunity to work on multiple programmes across all levels of the business
  • Contribute to transformational change under Hōkai Rangi (organisation strategy)


Ask those who work in our team about what it's like, they will often say; it's fun and rewarding working alongside others that have a passion for supporting our workforce to make a difference, the work is highly stimulating, and you're exposed to a wide range of challenges and exciting opportunities.

Sound like something you'd like to do every day? If the answer is yes, then this position could be for you

Mō te tūnga | About the role
People & Capability covers a wide range of functions, focused on keeping our communities safe and changing lives. Everyone Safe Every Day - we promote and enable outstanding worker health, safety, and wellbeing outcomes.

The Portfolio Coordinator will ensure that portfolio and programme management processes and controls are defined, implemented, and actioned effectively, supporting the Portfolio Manager in all areas of portfolio management.


Role accountabilities of the Portfolio Coordinator will include:

  • Assist the Portfolio Manager in establishing (and maintaining) the portfolio framework and strategy that the programmes will work within, including all controls and tolerances;
  • Maintain the portfolio and programme documentation in conjunction with the Portfolio Manager and Business Manager;
  • Coordinate portfolio reporting to governance groups, management groups and other stakeholders including supporting Programme boards to deliver to portfolio reporting requirements;
  • Schedule workshops, meetings and other portfoliorelated events, support programmes and projects to maintain EPMO procedures and deadlines;
  • Assist the Portfolio Manager to ensure all programmes and projects within the portfolio are delivered to meet their delivery objectives (Budget, Time, Quality);
Ngā pūkenga me ngā wheako | Skills and experience

We are looking for someone with excellent initiative and interpersonal skills, and who has great attention to detail and strong prioritisation and time management skills.


  • Sound knowledge and proven experience working within a portfolio or programme/project environment.
  • Excellent communication skills, both verbal and written.
  • Analytical and problemsolving skills.
  • Demonstrated administration experience in a corporate environment and/or public sector environment.
  • Proficient with the Microsoft suite of programmes, in particular Word, Excel and Project.
  • Proven ability to work effectively in a busy team with excellent interpersonal skills to build rapport with internal stakeholders.
  • Excellent organisational skills.
Utu ā-tau | Salary
The midpoint of the salary range is $82,130. Appointment and remuneration will reflect skills and experience relevant to the role.

Wā Mahi Ngāwari - Flexible Working
If you're interested, we are open to discussing flexible working options with you. This can take many forms such as, remote working, flexible start and finish times.

Please feel free to talk to us at the about the flexibility you need, and we will explore what's possible for the role.

Applications for this role close on Thursday 31st August, with interviews taking place on 8th & 11th September.

Mō mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.

It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace.

We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau.

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