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Administration Team Lead

2 months ago

ManawatuWanganui, New Zealand QJumpers Full time

Office Management (Administration & Office Support)

Te Rūnanga o Ngā Wairiki – Ngāti Apa and its associated Group of entities has particular responsibilities to work with our whānau, hapū and Iwi to protect Ngā Wairiki – Ngāti Apa values for the environment, as well as to lead an iwi response to climate change and protecting and growing remaining biodiversity within the rohe. We work in alignment with our tikanga values, called "Ngā Paiaka Matua".

Our core strategic themes are:

Our promise: We are who we say we are, and we do what we say we will do.

Our organisational objective: To translate our core values, Ngā Paiaka Matua, into meaningful and achievable practices and behaviours.

The Administration Team Lead is responsible for the performance of the Administration Team, ensuring high quality administrative support services are provided to the Te Rūnanga o Ngā Wairiki – Ngāti Apa Group. The role will supervise the administration team workload, plans and ensure delivery is on time and of a quality standard while focusing on driving and fostering performance, excellence and continuous improvement.
The Administration Team Lead will also contribute to the smooth operation of the Executive Leadership Team by providing high-level executive/board support. This role is part of a wider administration team that functions as a critical service provider to enable the Rūnanga Group to meet the needs of their customers, clients and stakeholders.

What you will bring to the role:

Communication and Leadership:

Proven ability to manage and coordinate a professional, high quality delivery from a team
Ability to champion, promote change with an emphasis on continuous improvement
Exceptional interpersonal and communication skills – able to communicate clearly and concisely across multiple channels, adapt communication style to the needs of the audience and understand and convey information between people.
Outstanding English and competent Te Reo Māori including written work, with appropriate professionalism, grammar and accuracy supported by phenomenal proof-reading abilities
Empathy with the role of Rūnanga to provide multiple bottom line benefits for the Iwi that it represents
Portray a natural and open manner and a level of self-confidence which helps generate trust and good working relationships

Experience and Skills:

Relevant qualification or experience
Demonstrable leadership and team management skills
Proven experience in supervising and directing the day to day activities of a team
Proven experience in a senior administrative or office management role
Exceptional interpersonal and communication skills
Ability to employ discretion, tact and diplomacy when dealing with confidential issues
Demonstrated experience in Microsoft 365 office projects including Word PowerPoint, Planner, Teams, SharePoint and learning databases with the ability to generate reports
Ability to plan and manage multiple priorities and keep a 'calm' approach in challenging situations
Strong knowledge of the Employment Relations Act 2000 and Health and Safety at Work Act 2015
Phenomenal quality and accuracy of work
Tenacity to achieve results and high standards & commitment to excellence
Analytical and continuous improvement approach to workload

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