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Executive Coordinator

4 months ago

Manukau, Auckland, New Zealand Unispace Full time
We continue to revolutionize the creation of workplace to meet the needs of today's ever-changing global brands.

Our agile, end-to-end experience, delivered seamlessly across borders, is powered by strong client partnerships and enabled by sound workplace intelligence and transformational technology.

We believe that everyone should work in an environment that inspires productivity, peak performance and delivers wellbeing.

Across our 48 global studios we see that positive work environments foster open, collaborative and supportive cultures populated by highly independent, motivated people.

While our core business is strategising, designing and building workplaces for some of the biggest brands in the world, we know our people are our #1 asset.

We look after them with an extensive Employee Value Proposition program which includes rewards and recognition, career development and a focus on wellbeing.


We are looking for a skilled and experienced Executive Coordinator to provide administrative support to our Head of Client Solutions and Head of Delivery in New Zealand.

In this role, you will be responsible for assisting the teams to achieve their strategic priorities by providing accurate and timely information, coordinating meetings, monitoring and driving KPIs, and managing data hygiene within Salesforce.


Responsibilities:

  • Support Client Solutions leadership with accurate and uptodate sales progress and forecasts
  • Help manage schedules and coordinate meetings with internal/external stakeholders
  • Assist the team with presentation material, primarily internal collateral
  • Monitor and drive KPIs for both Client Solutions and Delivery teams
  • Monitor and drive data hygiene within Salesforce
  • Calendar and inbox support for both leaders
  • Monitor and update Delivery resourcing
  • Meeting minute taking
  • Deliver and coordinate training, onboarding and support to the team
  • Be an expert in our systems and processes, including Salesforce and Vista
  • Process early sales data and assist in preparing packs for presentations
  • Management of client events
  • Provide cover for Studio Manager when required

Your experience:

  • Solid experience in a similar or equivalent role
  • Direct experience working with leadership, front line sales and delivery teams
  • Robust understanding of sales operations and processes, including CRMs, sales reporting etc.
  • Strong competency in Excel
  • Proficient in PowerPoint
  • Excellent interpersonal and communication skills
  • Resultsoriented with strong problemsolving skills
  • Ability to prioritize and manage time effectively
  • A "no task too small" mentality
  • Interest in the design and build of commercial office space
  • Ability to work collaboratively across departments to achieve results
  • High level of discretion with personal and confidential information
  • Ability to stay calm and ontask in highstress situations

What do we offer?


As a member of our team, you'll be immersed in a fun and collaborative work culture that encourages curiosity, growth, and learning.

Our stunning office environment will give you the chance to sit next to new team members every day and foster new connections.


But that's not all - we offer free lunches four days a week to keep you fuelled and energised throughout the day.

And with ongoing opportunities to grow your career and really make a difference, there's no limit to what you can achieve at Unispace.

Join us today and take the first step towards a fulfilling and rewarding career with one of the most innovative companies in the industry