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Executive Assistant

4 months ago

Manukau, Auckland, New Zealand New Zealand Customs Service Full time
Are you a master multitasker with superb organisational skills and a knack for staying one step ahead of the game?

  • Looking for the next step in your Executive Assistant career?


We are looking for a dynamic and proactive individual to support two of our Group Managers as an Executive Assistant.


The New Zealand Customs Service | Te Mana Ārai o Aotearoa protects and promotes New Zealand through world class border management.

Customs' main priorities are protecting New Zealand's borders and revenue while helping the legitimate movement of people, goods, and craft across the border.


Mō tēnei tūranga mahi | About this role
This is a great opportunity for an individual with an interest in working in a challenging and diverse environment.

Supporting our GMs, you will play a critical role in ensuring the smooth operation of our Maritime and Strategic Systems and Service Optimisation groups.

From managing complex calendars and coordinating travel arrangements to preparing important documents and liaising with key stakeholders, no two days will be the same in this fast-paced and challenging role.

You will even have the opportunity to take responsibility for a small range of internal projects.

Ko wai koe | About you


To be successful in this role you will need to be able to demonstrate your ability to multitask, develop trusted relationships internally and externally; and be the 'go to' person for your groups.

It goes without saying that you must have great attention to detail and a forward-thinking approach to planning, ensuring that you think of what is needed before others do.


We're looking for someone who is:

  • go-getter with flexibility in the way you go about your work
- proactive and uses their initiative
- able work collaboratively with both Group Managers and within a team environment both within the Maritime and Strategic Systems and Service Optimisation (SSSO) Groups and across other workgroups.
- experienced in providing high level administrative support to senior managers including diary, travel management and function organisation
- able to smoothly manage competing demands
- act with a high degree of integrity, with proven ability to provide confidential and discreet administrative support
- calm under pressures and able to produce high quality work
- adept at both written and verbal communication
- aware of and understands financial systems and budgets
- willing to actively participate and co-ordinate team activities
- able to achieve a 'secret' security clearance (please refer to requirements under Working for Customs)

If you thrive in a busy and often pressured environment, love taking on new challenges, and have a passion for supporting senior leadership, this could be the role for you If you can meet most of these, or think you can, we'd like to hear from you

Mahi ki te Mana Ārai o Aotearoa | Working for Customs
To work for the New Zealand Customs Service, you must be able to meet the following requirements:

  • Be a New Zealand Citizen or New Zealand Permanent Resident
  • Have resided continuously in New Zealand for the last 10 years*Successful applicants are also required to pass a drug test and have a clear Police record.
- (*)If you are a New Zealand Citizen or New Zealand Permanent Resident who has resided in New Zealand for the last 10 years but have been absent from New Zealand for periods of 6-9 months within the past 10 years, preferably in one or more of the following countries: either Australia, Canada, UK or the USA then you may still meet the requirements for a 'secret' clearance. You will be required to provide overseas Police certificates for these periods spent outside of New Zealand._

He aha mātou e tuku | What we offer


We aim to create a great place to work, where our people have a sense of belonging and the capability and desire to meet our future challenges.

We are an organisation that is clear about our mission and this is underpinned by Te Pou Tokomanawa (the Foundations) and our Whanonga Pono (Values).

Our work really matters to the safety and success of New Zealand.

We care about well-being, personal growth, and job satisfaction, which is supported through:

  • A dynamic work environment where no two days will be the same
  • We invest in your professional growth through training and development programmes
  • 20 days annual leave plus 3 days additional paid leave between Christmas and New Year
  • Discounted Health insurance through Southern Cross
  • Free annual flu vaccinations
  • Flexible working arrangements

Me pehea te whakauru | How to apply

Applications close Sunday, 30th
June 2024 at 5pm

Job details:

  • Reference # Posted on 17 Jun 2024
  • Closes on 30 Jun 2024
  • Location(s)
  • Auckland
  • Expertise
  • PA/Exec Assistant
  • Job level(s)
  • Experienced
  • Work type(s)
  • Permanent Full Time