Contract Administrator

1 week ago

Hastings, Hawke's Bay, New Zealand Green Full time NZ$60,000 - NZ$80,000 per year

Green by Nature is a leading greenspace and facilities maintenance company and is committed to delivering solutions and excellent service to our clients across Hastings and further across New Zealand & Australia. We are now seeking an energetic individual to join our team as Contract Administrator.

What does a Contract Administrator do, you ask?

We are looking for an experienced Contract Administrator who thrives in a busy and collaborative environment and is focused on delivering exceptional business support. Based from our depot in Hastings (Whakatu), this is a key role within our team and carries a significant amount of responsibility and we seek interest from highly motivated individuals who enjoy a challenge and take pride in delivering a high standard of customer service.

Your responsibilities will include
  • Customer Service: Providing top-notch customer service both internally and externally, building and maintaining strong relationships
  • Data Entry: Accurately recording project and job-related information in multiple databases and ensuring tasks are managed to completion
  • Asset Management: Overseeing and updating the asset management system
  • Subcontractors: Maintaining subcontractor databases, prioritising and allocating workloads
  • Monthly Reports: Analysing data and preparing monthly reports for management and customers
  • Accounts: Meeting financial reporting deadlines, completing monthly invoicing processes, raising purchase orders, invoices, and work orders
  • Management Support: Providing high-level support to the Operations Manager, Team Leaders, and their teams
What it is we're looking for:

Our ideal candidate will have a minimum of 2 years' experience working in a similar industry. Other attributes include:

  • The ability to develop and maintain relationships with internal stakeholders, clients, and subcontractors
  • Excellent verbal and written communication as well as excellent report writing skills
  • Experience in financial management and proficient in tasks such as raising purchase orders, invoicing, and handling monthly billing procedures
  • Proficiency in the Microsoft suite of programs, Excel, Word, Outlook and demonstrated expertise in data entry

Most importantly, we're looking for a self-motivated team player who takes initiative, effectively manages their time across tasks, and consistently meets deadlines. A strong commitment to going above and beyond is essential

Why Join Us?
  • Be part of a business that has been an industry leader for over 30 years
  • Contribute to a rewarding role, helping upkeep the community and its surrounding green spaces
  • A $300 annual wellness benefit (after qualifying period) and annual salary reviews
  • Internal and external opportunities for additional learning and development
About Us:

Since 1992, Green by Nature has been dedicated to creating and maintaining beautiful outdoor spaces across New Zealand. With over 2000+ employees across New Zealand & Australia, we've been a strong force in the industry. Our purpose is to improve people's lives by building, caring for, and maintaining remarkable green spaces that enable us all to do more of the things we love. We're excited to continue our journey and we hope for you to join and submit you application by touching 'apply now'

In accordance with the Company's Drug & Alcohol Policy, the successful candidate will be required to undergo and pass a pre-employment drug test.

  • Contract Administrator

    1 week ago

    Hastings, Hawke's Bay, New Zealand Green by Nature NZ Full time NZ$50,000 - NZ$70,000 per year

    Green by Nature is a leading greenspace and facilities maintenance company and is committed to delivering solutions and excellent service to our clients across Hastings and further across New Zealand & Australia. We are now seeking an energetic individual to join our team as Contract Administrator.What does a Contract Administrator do, you ask?We are looking...

  • Project Administrator

    2 days ago

    Hastings, Hawke's Bay, New Zealand Naylor Love Full time

    About usNaylor Love is proud to be one of New Zealand's largest national construction companies, recognised for our strong relationships and people-first values. Our success is built on our team - join us and be part of something specialThe opportunityWe have a great opportunity for a talented Project Administrator who thrives in the dynamic world of...

  • Project Adminstrator

    6 days ago

    Hastings, Hawke's Bay, New Zealand Downer Full time NZ$60,000 - NZ$80,000 per year

    Support one of Hawke's Bay's most significant infrastructure projects as a Project AdminstratorAt Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets,...

  • Site Engineer

    1 week ago

    Hastings, Hawke's Bay, New Zealand -005e-4578-a4c3-00cf249ac3b0 Full time NZ$80,000 - NZ$120,000 per year

    Tūpore Infrastructure is a locally owned civil construction company delivering key projects to the public and private sectors in Hawke's Bay. Our family-oriented team culture and unwavering commitment to excellence distinguish us from our competitors.We are seeking a Site Engineer with leadership, contract management and operational delivery experience. You...

  • Project Manager

    1 week ago

    Hastings, Hawke's Bay, New Zealand -005e-4578-a4c3-00cf249ac3b0 Full time NZ$80,000 - NZ$120,000 per year

    Tūpore Infrastructure is a locally owned civil construction company delivering key projects to the public and private sectors in Hawke's Bay. Our family-oriented team culture and unwavering commitment to excellence distinguish us from our competitors.We are seeking a Project Manager with strong leadership, contract management and operational delivery...

  • Quantity Surveyor

    2 days ago

    Hastings, Hawke's Bay, New Zealand EQUIP Recruitment Full time

    Our client is kicking off a major commercial construction project in early 2026, and we're looking for a motivated Cadet Quantity Surveyor to join the team. This is a fantastic opportunity to gain hands-on experience and grow your career in a supportive environment.About the role: As a Cadet QS, you'll work closely with senior quantity surveyors and project...

  • Student Assistant

    1 week ago

    Hastings, Hawke's Bay, New Zealand Hastings District Council Full time NZ$40,000 - NZ$50,000 per year

    Posted: 27/11/2025Closing Date: 05/12/2025Job Type: ContractLocation: HastingsJob Category: 3 WatersTihei mauri oraNau mai, haere mai, tahuti mai ki HeretaungaHeretaunga haukunui, Heretaunga ararau, Heretaunga haaro te kaahu, Heretaunga takoto noaWelcome to Heretaunga, the area renowned for its rich and fertile landscape that is sustained by its life-giving...

  • Construction Manager/2IC

    1 week ago

    Hastings, Hawke's Bay, New Zealand Looking out for people Full time NZ$120,000 - NZ$180,000 per year

    We are partnered with an excellent budding T3 construction company in Taupo, who are seeking a Construction Manager/2IC to come in and deliver projects on time and on budget.About the role:The site team currently consists of three personnel - an Estimator, a Commercial Manager, and an Administrator - so you'll be joining a close-knit, friendly team of...

  • Occupational Therapist Graduate Programme

    6 days ago

    Hastings, Hawke's Bay, New Zealand Habit Health Full time NZ$60,000 - NZ$90,000 per year

    Closing Date: 12/12/2025Job Type: Permanent - Full TimeLocation: Hawkes Bay/Gisborne - Hastings - Heretaunga Street WestJob Category: Graduate Programme,Health, Medical & PharmaceuticalJob DescriptionHabit Health is a nationwide healthcare provider, specialising in the rehabilitation space. We enable people to live their best lives and empower our teams to...

  • Contract Administrator

    2 weeks ago

    Hastings, New Zealand Downer Group Full time

    **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: - Free access to Marram health care benefits and discounted holiday homes - Discounts for Samsung, Repco, PB Tech, Gym memberships and...

  • Contract Administrator

    2 days ago

    Hastings, New Zealand Downer Group Full time

    **Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here** Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: - Free access to Marram health care benefits and discounted holiday homes - Discounts for Samsung, PB Tech, Gym memberships and more! -...

  • Contracts Administrator

    4 minutes ago

    Hastings, New Zealand Habit Health Full time

    Closing Date: 18/10/2024 **Job Type**: Permanent - Full Time Location: Hawkes Bay/Gisborne - Hastings - Heretaunga Street West Job Category: Administration and Office Our Hastings office, Hawkes Bay location is seeking a Contracts Administrator who can hit the ground running for this fast-paced role where they will manage all aspects of referrals...

  • Corporate Contracts and Facilities Manager

    4 days ago

    Hastings, New Zealand Hastings District Council Full time

    Posted: 07/08/2025 - Closing Date: 07/09/2025 - Job Type: Permanent - Full Time - Location: Hastings - Job Category: Procurement - Tihei mauri ora!_ - Nau mai, haere mai, tahuti mai ki Heretaunga!_ - Heretaunga haukunui, Heretaunga ararau, Heretaunga haaro te kaahu, Heretaunga takoto noa!_ - Welcome to Heretaunga, the area renowned for its rich and fertile...

  • Administration Support

    6 days ago

    Hastings, New Zealand Aon Corporation Full time

    Posting Description: **Administration Support** **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organisation, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. **About...

  • Shipping and Documentation Administrator

    2 days ago

    Hastings, New Zealand Silver Fern Farms Full time

    The **Shipping and Documentation Administrator** is essential in the administration of our export shipping process and in maintaining the smooth day to day organisation of load outs within our Cold Chain/Dispatch department. **The successful applicant will possess the following skills**: - Excellent communication skills - Organisational skills with the...

  • Administration Coordinator

    1 week ago

    Hastings, New Zealand Health New Zealand - Te Whatu Ora Te Matau a Māui Hawke’s Bay Full time

    **_Ehara taku toa i te toa takitahi. Engari, he toa takitini._** - Success is not the work of one, but the work of many._ **_ Location:_**_ Hawkes Bay Hospital _ **_Service:_**_ Nutrition & Food Service_ **_ Contract:_**_ Permanent, Part-time 40 hours per fortnight (0.5FTE)_ **Korero mō te tūranga| About the role** We have an exciting opportunity for...

  • Site Engineer

    1 week ago

    Hastings, Iowa, New Zealand Tūpore Infrastructure Limited Full time NZ$80,000 - NZ$120,000 per year

    Site EngineerTūpore Infrastructure is a locally owned civil construction company delivering key projects to the public and private sectors in Hawke's Bay. Our family-oriented team culture and unwavering commitment to excellence distinguish us from our competitors.We are seeking a Site Engineer with leadership, contract management and operational delivery...

  • Project Manager

    1 week ago

    Hastings, Iowa, New Zealand Tūpore Infrastructure Limited Full time NZ$80,000 - NZ$120,000 per year

    Project ManagerTūpore Infrastructure is a locally owned civil construction company delivering key projects to the public and private sectors in Hawke's Bay. Our family-oriented team culture and unwavering commitment to excellence distinguish us from our competitors.We are seeking a Project Manager with strong leadership, contract management and operational...

  • Radiology Clerical Officer

    2 weeks ago

    Hastings, New Zealand Health New Zealand - Te Whatu Ora Full time

    **_Ehara taku toa i te toa takitahi. Engari, he toa takitini._**: - Success is not the work of one, but the work of many._ **Location**: Hawkes Bay Fallen Soldiers Memorial Hospital **Service/Department**: Radiology Department **Contract**: Permanent, Full-time, 80 hours per fortnight (1.0 FTE) **About the role**: We are seeking a highly organized and...