New Zealand: Administrative Assistant

1 day ago

Hamilton, Waikato, New Zealand The Church of Jesus Christ of Latter-day Saints Full time

Job Description
The Meetinghouse Facilities Department (MFD) is seeking a well-organized, customer- focused individual for the role of Administrative Assistant, supporting the New Zealand South Facilities Manager Group region . The position is based at the Hamilton NZ Mendenhall Library FM Office, and the successful applicant will be required to work from this location. This is a permanent full-time position reporting to the Wellington-based Facilities Manager. The role of the administrative assistant is an integral part of the facilities management group in providing support services to the team and customers.

Responsibilities

  • Prepare purchase orders, process and tracking invoices, and prepare financial reports
  • Under the direction of the Facilities Manager, track all materials and services, and communicate frequently with vendors and contractors
  • Support the Facilities Manager by regularly monitoring the expenditures, budgets and account reconciliation to ensure all expenses align with the approved budgets
  • Review operational plans and correspondence
  • Other office and administrative duties as assigned by the Facilities Manager

Qualifications

  • Office administration experience (experience working in a technical team will be highly regarded)
  • At least 2 years post high school education
  • Experience in budget monitoring, expense recording and reporting with attention to detail
  • Experience in providing exceptional customer service
  • Excellent communication skills (verbal and written)
  • Experience in providing training
  • Proficient computer skills, particularly in the use of Microsoft Office products (Excel, Word, PowerPoint, Outlook), with the ability to learn new computer applications
  • Adaptable, able to work under pressure, and thrive in a team environment

Please note that only candidates who have legal work eligibility to hold employment in New Zealand should apply.
This job posting may close at any time without prior notice.

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