Personal Assistant

1 week ago

Papatoetoe, Auckland, New Zealand Vohra Ventures Limited Full time NZ$30,000 - NZ$38,000 per year

Vohra Ventures Limited is seeking a dedicated Personal Assistant to join their team in the Auckland region to support the Director in day-to-day operations and business administration.

The incumbent will be managing the following responsibilities:

Key Responsibilities:

  • Oversee and manage the Director's calendar, including scheduling meetings, travel arrangements, appointments, and phone calls

  • Provide day-to-day administrative support to ensure efficient and effective business operations

  • Manage all incoming and outgoing communications on behalf of the Director, including emails, letters, and phone inquiries

  • Support human resource functions such as preparing staff rosters, maintaining personnel files, and facilitating internal communications

  • Draft, format, and manage business documents, reports, and presentations as required

  • Communicate and coordinate professionally with drivers, clients, vendors, and other external stakeholders

  • Organise and maintain digital and physical filing systems, including transport and compliance documentation

  • Monitor business expenses, handle invoice processing, and assist with basic bookkeeping and payroll tasks

  • Coordinate vehicle maintenance schedules, including WOF/COF renewals and upkeep of fleet- related documentation

  • Follow up on action items and ensure timely completion of tasks assigned by the Director

  • Perform other general administrative and operational duties as required to support the business

The candidate will be required to work at least 30 hours per week and be paid between $30 and $38 per hour.

Other Important Requirements:

  • The candidate must have either a bachelor's degree in business management/arts/commerce OR a relevant 2 years of work experience.

  • Excellent organisational skills with the ability to multitask and prioritise effectively.

  • Strong attention to detail and commitment to accuracy.

  • Ability to work independently as well as collaboratively within a team.

  • Demonstrated strong work ethic and reliability.

  • Leadership abilities with the capacity to take initiative and guide others when needed.

Job Types: Full-time, Permanent

Pay: $30.00 – $38.00 per hour

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