Programme Administrator

Lotto NZ is committed to providing safe gaming experiences
that allow New Zealanders to play and win while contributing to local
communities. As a Programme Coordinator, you'll play a crucial role in
supporting the delivery of our transformation programme.

The Programme Administrator collaborates closely with the
Programme Manager and project managers to ensure programme objectives are met.
You'll handle essential tasks related to administration, documentation,
communication, reporting, and collaboration.

• Office
  Management: Ensure efficient use of office space including management
  of desk assignments. Work collaboratively with the team to continuously
  enhance look & feel of the office. Oversee the procurement and
  maintenance of office equipment (coordinate with the LNZ Office Manager).
  Monitor and manage office stationery and supplies to ensure continuous
  availability for the team.

• Project
  Governance Forums Coordination: Schedule and administer governance
  forums, such as project steering committees, working groups, and
  workshops. Send agenda, capture minutes, track action items to ensure
  follow-up and completion.

• Project
  Support: Collaborate with project managers to collate status reports,
  draft presentations, and other project collateral such as memos.
  Occasionally, you may be tasked to work on small work packages as part of
  a larger workstreams.

• Onboarding
  and Systems Access Management: Manage end-to-end onboarding process
  for new team members including access to LNZ systems and collaborations
  sites.

• Document
  management – Administer the Programme SharePoint sites. Ensure up to
  date record keeping for all project documentation including templates,
  contracts, agreements, and correspondences. Manage access permissions for
  sensitive documents.

• Inbox
  Management: Daily monitoring of Programme Inbox. Triaging any emails
  and questions and forwarding to appropriate team member. Filing of
  important attachments and communications. Managing of different email
  distribution lists.

• Events
  and Workshop planning: Organise All-Hands events and Checkpoint
  celebrations.Collaborate with the team social committee in
  organising fun activities and social events for the office. Coordinate
  logistics for workshops, working group sessions and other programme events
  including managing attendee lists and comms, preparing of agenda and event
  timelines, ordering catering etc.

Team Player:  You'll work well with others and keep
things confidential.

Know the Ropes: Understand the programme's focus and
where our organisation is headed.

Master of Docs: You're great at organising, storing,
and finding information.

Problem-Solver: Spot issues, risks, and opportunities
like a pro.

People Skills: Build rapport, listen, present, and
write effectively.

Numbers Wizard: Handle basic finance tasks like
budgeting and forecasting.

Adaptable Champ: Roll with changes in programme
requirements.

Tech-Savvy: Comfortable with Word, Outlook, Excel,
and bonus points if you've used Confluence.

Communication
Pro: Excellent written
and spoken skills.

Time Management
Guru: Juggle
priorities in a complex work environment.

Customer-Centric: Deliver top-notch service.

Attention to
Detail: Accuracy is
your middle name.

Experience We'd
Love:

Admin
Extraordinaire: Previous
experience in executive or project administration.

Event
Enthusiast: Familiarity
with project management and event planning.

Tech Whiz: Proficient in tools like Microsoft
Project, SharePoint, or Teams.

Certified Pro: Project Management certification (if
you've got it).

Qualifications:

A relevant tertiary
degree is a bonus, but not a must-have.