Project Management Administrator

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.

We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

In addition to providing traditional engineering, design, and construction management services, we have experience with complex design-builds, alliancing, programme management, information technology, asset management, and business consulting.

About the role:

Stantec is seeking a Project Management Administrator/Project Controls Administrator to work in our New Zealand Buildings team, based in either our Christchurch or Auckland Office.

This role will ensure our projects are well managed through the project life cycle by supporting Project Managers to plan, program, coordinate and manage specific projects whilst taking on certain task management elements of individual projects as they arise. You will also support senior staff with aspects of managing our overall project portfolio.

If you are looking to grow your project management experience, or not, work in a vibrant and inclusive team where culture and work life balance are a priority this could be the next progression in your career.

Day to day tasks would involve:

• Administration.
• Support Campaign and Proposal staff with proposal material
• Support development of Project Execution Plan and Health and Safety Plans
• Implement established project control processes and procedures for project execution, including, but not limited to, project creation, management of scope, budgets, timeframes, profitability, and risk.
• Prepare and establish baseline schedule (or programmes) in conjunction with members of the project team,
• Help, Monitor scope/scope creep, cost and schedule alignment throughout the Project Phase

Resource monitoring, in terms of consistent personnel / personnel changes.

Monitor by measuring against schedule baseline and help control budget through accurate forecasting.

Monitor for variances and trends

• Assist Project Managers and project teams with monthly schedule / programme updates, financial forecasting, invoicing and progress reports; to both internal and external clients.
• Be accountable for own quality of workmanship by providing accurate reports, document control and monitoring within the timelines set out for the project. To be successful for this role you'll need:
• Extensive knowledge of Microsoft Office suite, knowledge of other Project Management software (such as Project, Primavera, Oracle, SAP) would be beneficial, but not mandatory.
• A capacity to learn quickly, of Stantec PM/Financial tools and processes.
• Strong self-organisational and process skills, comfortable with multiple tasks, and be outcome focussed.
• Strong interpersonal skills able to communicate with a wide range and levels of people, to elicit cooperation and apply diplomacy in tense situations.
• Sound administrative skills including attention to detail, written and oral communication.
• Be a conscientious person willing to take initiative and ownership of areas of responsibility to meet project requirements. Ability to work on several projects, by balancing priorities or tasks during any given day on a consistent basis.

What we offer

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.

• A Friendly inclusive work environment.
• Flexible Working Arrangements including purchasing up to 4 weeks additional leave and provision for school term contracts, job sharing and part time employment.
• Learning and Talent Development Programs including global programmes, online learning, and on-the-job learning
• Mentoring for your own development
• Professional Memberships
• Health Insurance – Income Continuance Insurance (ICI) – Life Insurance
• Service Recognition Awards
• Employee Assistance Program

Please apply online - applications close Friday 31st October 2025