Contracts Coordinator

New Zealand Institute of Skills and Technology (NZIST) is New Zealand's leading institute of technology, which helps to drive the development of a skilled workforce not only in New Zealand but also around the world.

NorthTec, a business division of NZIST, provides quality tertiary education and training across a wide range of subjects and qualifications.  From certificate to postgraduate studies, we offer NZQA programmes for learners at a level and pathway that suits them.

To learn more about NorthTec/NZIST, visit Tai Tokerau Wānanga | NorthTec.

Overview

NorthTec has an excellent opportunity for a highly organised, digitally confident, and detail-focused Contracts Coordinator to join our Finance team in Whangārei. This is a permanent, part-time (0.5 FTE) role based at our Whangārei campus and is ideal for someone who enjoys variety, responsibility, and regular interaction with colleagues across the organisation.

Reporting to the Funding and Performance Manager, you will provide high-quality administrative support to ensure NorthTec's contracts and agreements are well managed, accurate, and easy to access. This is a practical, hands-on role with real variety and the chance to make a meaningful contribution to our Finance function.

Key Responsibilities

• Maintain and update the central contracts register
• Assist with drafting and formatting contracts using standard templates
• Ensure contracts, MOUs, and agreements are accurately recorded, filed, and monitored
• Support STAR and Trades Academy administration

Skills, Experience and Attributes

• We're looking for someone who enjoys bringing order to complexity and has high attention to detail
• Experience in office administration, contracts support, or a similar coordination role
• Strong organisational skills
• Confidence using digital tools and systems (particularly Word, Excel, Outlook, and shared document systems)
• A friendly, professional manner and the ability to work well with a wide range of people
• The ability to manage multiple tasks and deadlines without losing accuracy
• A flexible, adaptable approach and openness to learning new tasks
• Experience in the education or public sector is helpful but not essential.

If you're motivated to help NorthTec operate smoothly by ensuring our contracts and agreements are well managed and you enjoy supporting teams to achieve great outcomes for ākonga, their whānau, and the wider community, we encourage you to apply for this position.

How to Apply

To be considered for this position, applicants must be a NZ Citizen or NZ Permanent Resident.

Please apply online and attach your current CV and covering letter highlighting your skills and experience that align with this role.

Note: NorthTec will be closed for the holiday period, and applications will not be reviewed until mid-January 2026.

More about Tai Tokerau Wānanga | NorthTec

Tai Tokerau Wānanga | NorthTec is committed to developing Northland and its people through tertiary education. NorthTec is the region's largest provider of tertiary education, with campuses and learning centres in Whangārei and across Northland in addition to over 60 community based delivery points. NorthTec remains the only Tertiary Education Institute (TEI) based north of Auckland that provides programmes from foundation to degree level.

The region's gentle climate, relaxed lifestyle and unbounded opportunities continue to attract people from around the world to Northland's spectacular rural and coastal surroundings.

Te Tai Taitokerau Wānanga, He kuratini whakatangata, whakakaha hāpori hoki

He kuratini e taea ai koe te ako i ngā āhuatanga e whai mahi ai

Disclaimer

This position is currently open to internal candidates of NZIST divisions. It has also been identified as a potential redeployment for kaimahi who have had their position impacted. Therefore, in assessing applications affected kaimahi will be given priority. We welcome external applicants.