Workplace & Mailroom Coordinator

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   Mō tēnei tūranga mahi | About the roleThe purpose of the Workplace & Mailroom Coordinator is to deliver Administration and Logistic support to the client, enhancing the employee experience of our colleagues through our onsite services and business administration support.Based in Auckland CBD. Delivery of key on- site administration servicesDeliver superior customer service through managing third party providers, ensuring they deliver services on time and on budget.Build strong relationships with all stakeholders, respond to feedback, assist in the co-ordination and delivery of day to day running of office premisesDelivery of a high quality service including mail receipt, identification, processing and distribution.Secure destruction of scanned correspondence and storage.Assist with procurement and financial activities when required.Assist when required to ensure safe, clean and organised office, lobby and conference roomsNgā pūmanawatanga ōu | What you will bringThis role is perfect for someone with customer service experience, interpersonal and time management skills, with the ability to meet deadlines and coordinate with others.Strong computer literacy, able to manage daily activities using various systems.Problem solving skills – capacity to deal with ambiguity and solve complex problems effectively.Strong communicator with good presentation skills, also a good listener.Passion for quality – has an eye for detail to make sure the best delivery of services.Nōu te rourou | What's in it for youLeverage global resources and experteesDedicated mentoring programs and global L&D offering to grow your careerHolistic wellness programme to support your overal wellbeingAn active DE&I Committee with an inclusive workplace culture, regardless of gender, ethnicity, age or experience.Mō mātou | What we're aboutJLL is a global leader in helping clients envision where people live, work, play, shop, and eat; we're all about shaping the future of real estate for a better worldWe see a Brighter Way forward not only for our clients and communities but, most importantly, our people. Having received the Advanced GenderTick Accreditation earlier this year and recently being named the finalist for the 2024 HRNZ Diversity, Equity & Inclusion Award, we continue to offer industry-leading employee experience and growth opportunities through our shared behaviours:Be Present – physically, mentally, and with vulnerabilitySmile on Your Dial – positive energy and mindsetGive Time – nothing valuable can be lost by taking timeHonour Our Potential – unity is strength, and the cooperation of many minds makes us betterSeek Your Heat – provide space for others to grow and be open to providing and receiving feedbackNever Above, Always Beside – talent will get you in the door, but character will keep you in the roomTono mai, apply todayIf you are keen to explore where JLL can take you in the Commercial Property Industry, apply today, quoting job reference number REQ461961.Location: On-site –Auckland, New ZealandIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.