Senior/Intermediate Administrator

4 days ago

Rotorua Central, New Zealand Apex Civil Ltd Full time

We're seeking a highly capable and experienced administrator who brings more than just solid administration skills — we need someone with a strong understanding of compliance and a genuine interest in getting it right.

This is a busy, hands-on role where you'll take ownership of payroll, employee records, compliance, fleet coordination, and wider business support. You'll be at the heart of keeping things running smoothly, safely, and in line with industry and legal requirements.

This is not an entry-level role. You'll need proven administration experience, confidence working with systems, and a passion for ensuring compliance is not just a tick-box exercise — but part of how we do business.

Key Responsibilities

  • Oversee weekly payroll and manage IRD-related communications
  • Maintain up-to-date employee records, and prepare HR documentation, track inductions, competencies, licences, and drug & alcohol testing
  • Manage HSE compliance systems – including SiteWise, SHE, and IMPAC portals
  • Assist project managers with HSQE documentation for tenders and active projects
  • Maintain staff training matrix; coordinate bookings, inductions, and meeting records
  • Ensure all fleet records are current and accurate, covering WOF, COF, RUCs, and vehicle registrations for an expanding fleet.
  • And of course, all the general administration tasks for a busy civil construction company

What You'll Bring

  • Proven experience in administration, with strong skills in managing processes end-to-end
  • A proactive, accountable approach — you take ownership and follow through
  • Strong attention to detail and ability to juggle multiple tasks and deadlines
  • Excellent written and verbal communication
  • Confidence working with Microsoft Office, Smartly payroll and cloud-based systems
  • Familiarity with HSE platforms (SiteWise, SHE, IMPAC) is an advantage
  • A passion for keeping things compliant, tidy, and on track

What We Offer

  • A varied and responsible role in a supportive, safety-first team
  • Real autonomy and the chance to make the role your own
  • Ongoing training and professional development
  • Competitive salary based on experience

Apply Now

If you're a confident administrator looking for a role with variety, responsibility, and purpose — we'd love to hear from you.

Apply today by hitting that Quick apply button above

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