Property Management Administrator

4 days ago

Papamoa Beach, New Zealand Realty Focus Limited Full time NZ$60,000 - NZ$80,000 per year

Property Management Administrator

Location: Papamoa Beach

Hours: Monday to Friday, 8:30 AM – 5:00 PM

Reception-based | High-performing team

Are you a well-presented, people-focused team player with strong organisational skills? We're looking for a Property Management Administrator to be the face of our fast-paced, high-performing Property Management team.

This full-time, reception-based role is ideal for someone who thrives in a busy environment, enjoys variety in their day, and is eager to grow their career in the property industry.


What You'll Be Doing:

Reception & Customer Service

  • Be the first point of contact for tenants, contractors, and clients—warm, professional, and solution-focused.
  • Manage key logging, tracking, and secure storage.
  • Provide general admin support and ensure the front desk area runs smoothly.

Compliance Coordination

  • Schedule and track smoke alarm checks, meth testing, and Healthy Homes compliance.
  • Keep property compliance records up-to-date in our systems.
  • Process water rates, remissions, and manage garden waste bin registrations.

Tenant & Property Administration

  • Coordinate move-ins and move-outs with welcome packs, ingoing reports, and bond documentation.
  • Manage renewals and extension packs, ensuring timely follow-ups.
  • Upload new property and tenant details and liaise with contractors.

Inbox & System Management

  • Monitor and respond to tenant and contractor emails efficiently.
  • Upload property listings and ensure Vault records are accurate and current.
  • Maintain tidy and compliant property files.

What You'll Bring:
  • A positive, team-first attitude and polished presentation.
  • Strong attention to detail and exceptional organisational skills.
  • Confident communicator who loves working with people.
  • The ability to juggle tasks and prioritise effectively in a busy environment.
  • Experience in property management admin (ideal but not essential).
  • Proficiency in Google Workspace and property software (e.g., Vault, Palace) is a plus.

What's In It For You:
  • A fun, down-to-earth team that values support, growth, and success.
  • Full training and career development opportunities.
  • A stable, full-time role in a growing and respected industry.
  • Work in the heart of Papamoa with a company that genuinely cares.

If you're looking for a role where every day is different, where you'll be valued for your efforts, and where you can grow your property career, we want to hear from you. We are sad to see our current PM Admin leave us to move back to her home country, but excited to invite someone new into our Ray White family

Apply now and join a team that's raising the bar in property management.

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