Office Administrator

1 day ago

Christchurch, New Zealand Unilode Aviation Full time

Description:
The Office Administrator plays a key role in ensuring smooth and efficient office operations by managing administrative tasks, vendor coordination, and office facilities. This role provides essential support to internal teams, ensuring an organized, well-functioning workplace while assisting with financial and procurement-related processes.

**Key Responsibilities**:
**Manage Office Operations and Administration**
- Drive Results, Ensure Accountability_

- Oversee **day-to-day office management**, ensuring a well-organized work environment.
- Handle **incoming and outgoing communications**, directing phone calls and assisting visitors.
- Maintain office equipment, working with vendors and maintenance teams for repairs.

**Procurement and Financial Administration**
- Business Insight, Financial Acumen_

- Order and maintain **office supplies, safety stock, and maintenance materials** as needed.
- Ensure **expense claims and invoices are accurate**, sending them for processing.
- Liaise with **vendors to resolve shipment issues**, pricing discrepancies, or shortages.

**Event Planning and Travel Coordination**
- Collaborate, Customer Focus_

- Organize **team meetings, company events, and cultural celebrations** for the office.
- Arrange **travel bookings, including flights, accommodations, and restaurant reservations**.
- Prepare courier shipments and ensure proper document handling for mail and packages.

**Our Values in Action**:

- Be Humble and Curious - Find innovative ways to improve office efficiency.
- Inspire, Empower, and Prosper - Support and assist teams in creating a great workplace.
- Take Ownership and Get Stuff Done - Ensure office administration runs seamlessly.
- Build a Better Future - Maintain an organized, well-equipped, and efficient office.
- Team Up to Be Better - Work with colleagues to support administrative needs.
- Be Passionate About Our Customers - Provide professional support for employees and visitors.
- Be Eager to Win - Strive for excellence in office management and administration.

**The Small Print**:
This role requires exceptional organization, attention to detail, and the ability to manage multiple tasks efficiently. Collaboration with internal teams and external vendors is critical to ensuring smooth office operations.

This is an overview of the role’s scope and its alignment with Unilode’s competencies and values. It is not an exhaustive list of responsibilities but serves as a guide to the key expectations and contributions of the position. Flexibility may be required to adapt to business needs.

**Requirements**:
**Skills and Experience Required**:

- Tertiary education in Business Administration or Commerce preferred.
- Experience as a Team Assistant, Personal Assistant, or Office Manager is an advantage.
- Proficiency in Microsoft Office and office management tools.
- Strong time management, problem-solving, and organizational skills.
- Excellent written and verbal communication in English.

  • Office Administrator

    1 week ago

    Christchurch, Canterbury, New Zealand Unilode Aviation Full time

    The Office Administrator ensures smooth and efficient office processes by managing day-to-day business activities. This role provides essential clerical, administrative, and operational support, ensuring compliance with Unilode's policies and standards while fostering a collaborative and efficient working environment.Key ResponsibilitiesAdministrative...

  • Office Administrator

    5 days ago

    Christchurch, New Zealand Seequent Full time

    **The Company** A better understanding of the Earth creates a better world for all. Seequent brings together industry-leading earth modelling, geo-data management, and team collaboration software. Because when everyone can see the full picture, they can make better decisions that benefit people and the planet. Every day, our customers in over 100...

  • Office Administrator

    2 weeks ago

    Christchurch Central, New Zealand Brown Brothers Engineers Ltd Full time

    We are seeking a proactive and organised Office Administrator to support day-to-day operations in a fast-paced technical environment. This part-time role offers variety across administration, finance, and project coordination, with flexibility and a supportive team culture. This role is based in Christchurch.Key ResponsibilitiesProvide administrative support...

  • Office Administrator

    2 weeks ago

    Christchurch Central, New Zealand Archway Recruitment Full time

    We are on the lookout for an Office Administrator who loves being the go-to person, thrives in a fast-paced environment and knows how to juggle competing priorities with a smile.  You'll be joining a tight-knit and supportive team based right in the heart of the Christchurch. This role offers variety, ownership and a culture that really values their...

  • Office & Finance Administrator

    2 weeks ago

    Christchurch Central, New Zealand Octa Associates Ltd Full time

    Octa Associates Ltd is a nationwide project management consultancy with a supportive, collaborative culture.We're seeking a full-time Office & Finance Administrator to coordinate our Christchurch office and support financial administration across the business.Why Join Us• Relaxed, inclusive, and supportive team environment• Opportunities to contribute...

  • Office and Accounts Administrator

    2 weeks ago

    Christchurch Central, New Zealand Graham Consulting Christchurch Full time NZ$45,000 - NZ$65,000 per year

    Office and Accounts AdministratorSupportive Christchurch based companyExciting and varied role where no two days are the sameOffice management and accounts supportAre you energetic, organised, and the type of person who loves bringing a buzz to the office? This role is perfect for someone who not only enjoys Accounts Administration, but also thrives on event...

  • Office Administrator

    3 days ago

    Christchurch, New Zealand Datacom Full time

    Our purpose Here at Datacom, we connect people and technology to solve challenges, create opportunities and discover new possibilities for the communities we live in. Our team This is an exciting and diverse role, where you’ll be part of a dedicated team and be surrounded by great people to work with. The Administration team supports the daily functions of...

  • Administration Officer

    1 week ago

    Christchurch Central, New Zealand Active Health Ltd Full time

    Active Health New Zealand (AHNZ) is a national leader in multi-disciplinary health services, providing physiotherapy, podiatry, allied health, ACC contract services, and corporate health solutions across Aotearoa. We're looking for a highly organised, proactive Administrator to support the smooth running of our national operations.If you enjoy variety, love...

  • Business Support Administration Officer

    2 weeks ago

    Christchurch, New Zealand Christchurch City Council Full time

    At the Christchurch City Council we are driven by our passion for creating a better future. We believe in working as one yet staying true to ourselves. Help make a positive impact on our community while enjoying a rewarding career of opportunities. Christchurch City Council, where it's possible to love what you do. Do you have the ability to multi-task...

  • Office and Team Administrator

    7 days ago

    Christchurch, New Zealand Firstgas Full time

    Company Description **Mahia I te Roopu Kapuni Tuatahi - Working at Firstgas Group** Rockgas is New Zealand’s number one supplier of LPG and we’re keen to keep it that way. Serving over 136,000 customers (and growing) from 10 branches and a network of 25 franchises throughout the country, our customers can rely on Rockgas. **Job Description**: **He aha...