Delivery Coordinator

6 days ago

Auckland City, New Zealand Unispace Full time

We continue to revolutionize the creation of workplace to meet the needs of today's ever-changing global brands. Our agile, end-to-end experience, delivered seamlessly across borders, is powered by strong client partnerships and enabled by sound workplace intelligence and transformational technology.

We believe that everyone should work in an environment that inspires productivity, peak performance and delivers wellbeing. Across our 48 global studios we see that positive work environments foster open, collaborative and supportive cultures populated by highly independent, motivated people. While our core business is strategising, designing and building workplaces for some of the biggest brands in the world, we know our people are our #1 asset. We look after them with an extensive Employee Value Proposition program which includes rewards and recognition, career development and a focus on wellbeing.

Are you organized, detail-oriented, and ready to support a dynamic team? Join us at Unispace as a Delivery Coordinator and play a critical role in coordinating operations, supporting administrative tasks, and enhancing efficiency within our team.

**Responsibilities**:

- Project resourcing and tracking of leave across Operations teams
- Support with recruitment administration including coordinating interviews
- Organizing and coordinating team training and events
- Ensuring financial data is up to date and accurate, including tracking monthly client billing and overhead budget, and following up team members for month-end financial projections
- Coordination of Discipline performance reviews and goal tracking
- Providing Sales reports and checking for project updates
- Coordinating team meetings, anticipating information required and managing document preparation
- Assisting with organizing travel for team members
- Providing accurate and high-quality administrative support to Operations teams and Discipline Leads
- Drafting and reviewing documents
- Assisting with the production of internal presentations for stakeholders and clients, where required
- Streamlining and implementing administrative procedures to increase efficiency, effectiveness, and compliance
- Forming effective relationships with key internal stakeholders
- Collaborating across teams and Unispace studios
- Managing key external supplier relationships
- Contributing to the creation of a high-performing, innovative team environment
- Coordination of resources with Discipline Leads and escalating when required

Your experience:

- Proven experience in administrative support or coordination role
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Proficient in MS Office Suite
- Ability to work independently and collaboratively in a fast-paced environment
- Attention to detail and accuracy

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