Personal Assistant to Head of Vertical Capital

**_E nga iwi, e nga karangatanga huri noa i te motu, tenei te mihi atu ki a koutou katoa. He piiraa tenei ki a koe. Haere mai ki te tono mo tetahi tuunga i te Kaunihera o te Taone o Ōtautahi._**

Are you looking for an opportunity to have your day filled with a blend of thrilling challenges, creative problem-solving, and the satisfaction of knowing that you're making a real difference? Then come and join our passionate Vertical Capital Delivery team, who are committed to bringing projects to life. This role is a six month fixed term position to cover for an internal secondment.

**About the role | Ko te mahi nei**

This is more than a typical PA role as you will be given the chance to make an impact, and see your ideas valued and put into action. Your can-do attitude and engaging and personable manner will allow you to connect and collaborate with a wide range of people, and your initiative, self-motivation, and energy will see you hit the ground running in this role.

Your responsibilities will include:

- Masterfully managing the Head of Unit's schedule, making sure they're always at the right place at the right time.
- Attending meetings and undertaking minute taking functions including preparation and maintenance of documents, reports and presentations.
- Taking charge of important document preparation, ensuring accuracy and timely completion.
- Acting as the gatekeeper to the Head of Unit, screening and prioritising communications.
- Building effective and positive relationships with internal and external stakeholders.
- Being the go-to guru for the team and be on the ready to assist the team with tasks as they arise.

**About you | Ko Koe Tēnei**

You'll naturally be able to effectively anticipate the needs of your manager, have the ability to balance conflicting priorities and provide innovative solutions, all at the same time as ensuring our key partners, stakeholders and internal customers receive the best possible service.

You will also demonstrate and have the following skills and experiences:

- Exceptional organisational and time management skills with keen attention to detail
- Stellar interpersonal skills - you're comfortable engaging with a diverse group of professionals.
- Initiative and adaptability - you're always looking for ways to improve processes and systems.
- A team player with a positive attitude - your can-do spirit brightens up any room.
- 5 years' experience as a Personal Assistant and/or business administration within a large organisation
- Ability to exercise discretion when dealing with confidential/ sensitive work
- Experience in managing senior executive internal relationships in both formal and informal contexts.
- An appreciation of humour in the workplace.

**What's in it for you? He aha ngā hua ki a koe?**

When you join us, you're getting involved first hand, and contributing to crafting the Christchurch community. We value work-life balance and offer flexible options to support in managing both career and family responsibilities or other commitments. You will also benefit from:

- Access to training programmes, workshops, and development opportunities
- Flexible working arrangements - WFH, adjustable start and finish times, option to purchase extra leave.
- Collaboration - exposure to wider areas of the organisation
- Benefits - a variety of benefits for Council staff from health schemes to retail discounts.

**Additional Information | Ko ētahi atu kōrero**:

- Hours of work - this role could be a full time or part time position, with hours to suit your availability_
- Position - Fixed term, six months_
- Location_ - This position is primarily based at Te Hononga, Christchurch City Council Civic Offices - 53 Hereford Street_
- Closing Date - 24/11/2024_

**_ Applications will be reviewed as they are received, and interviews may take place prior to the close date. This means we reserve the right to close a job ad before the advertised close date._