Programme Administrator

5 days ago

Wellington, Wellington, New Zealand Te Herenga Waka—Victoria University of Wellington Full time NZ$45,000 - NZ$60,000 per year
  • Are you organised, motivated, and confident juggling multiple priorities?
  • Do you have proven experience in customer service and office administration?
  • Can you remain calm under pressure and engage positively with a diverse range of people?

Kōrero mō te tūranga - About the role 

Te Herenga Waka - Victoria University of Wellington is currently recruiting for a permanent, full-time Mata Ahupae - Programme Administrator to join Te Kura Mātauranga Koiora - School of Biological Sciences. The start date of this role is 2nd February 2026.

Key responsibilities:

  • Provide a professional and welcoming front-line reception service, acting as the first point of contact for students, staff, and visitors.
  • Deliver accurate information and guidance on academic and administrative processes to students and staff.
  • Respond to enquiries from current and prospective students in a timely and client-focused manner, ensuring a high standard of service.
  • Support academic processes such as entering student results, maintaining communication lists, acting as a liaison for student support services and coordinating outreach and event-based activities and initiatives within the School.

Ō pūmanawa - About you

This is a fantastic opportunity for a capable Mata Ahupae - Administrator to play a key role in the smooth running of the School. You'll bring a warm and professional manner, excellent attention to detail, and strong self-management skills.

We're looking for someone who is highly organised, motivated, and confident juggling multiple priorities. You'll enjoy problem-solving, work well in a team, and thrive in a dynamic environment. Strong computer literacy, a proactive mindset, and the ability to stay calm under pressure are essential as is your ability to engage positively with a diverse range of people.

Key requirements:

  • Proven experience in customer service and office administration.
  • Excellent written and oral communication skills.
  • Intermediate skills in MS Word, Excel and Outlook.
  • Proven ability to work to a very high standard of accuracy.
  • Proven ability to work to deadlines.
  • Proven ability to problem solve and take initiative. 

Role Description: Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 26 November 2025.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Emily Brook ).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

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