Executive Assistant

**On offer is the opportunity to make a positive impact in an organisation that makes a difference to people's lives**

Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive, and people-centred health system. This is mahi that will improve the health and well-being of everyone in Aotearoa, and we've got an opportunity for you to be part of it.
**Te whiwhinga mahi | The Opportunity**

The National Public Health Service (NPHS) within Te Whatu Ora, work towards Pae Ora (healthy futures) for all by engaging with the wider determinants that impact people's health, focusing on oranga/wellbeing, prevention, protection, and population-level intervention. We are connected across boundaries to deliver public health services that are nationally planned, regionally delivered and locally tailored.

We have a permanent, full-time role available to join our team as an **Executive Assistant**. In this role you will provide high quality, timely executive support to the Regional Director of the National Public Health Service for Te Ikaroa/Central Region. This includes managing and prioritising communications, including complex calendar management, meeting arrangements, travel, agenda preparation, support for briefing preparation and minute taking.

You will have a strong focus on forward planning and time management, ensuring efficient and seamless logistics. You will manage calendars and correspondence in a way that ensures time is invested on the right outcomes and deliverables and ensuring the Regional Director's work programme is proactively managed, to ensure smooth and effective delivery.

An important part of the role will be understanding how to support the organisation of internal and external events at which the Regional Director will attend and that will need some knowledge of tikanga Māori.

This role can be based in either of the following offices in Ikaroa - Wellington, Lower Hutt, Palmerston North or Hastings/Napier.

**Mōu | About you**

**Ngā pūkenga me ngā wheako | Skills and experience**
- Secondary school NCEA, or comparable working experience working in an executive administrative support role. Certificates / Diploma in an area relevant to administration desirable
- Proven experience in an Executive Assistant role providing support to a senior executive and their team
- Demonstrated experience in a medium to large complex organisation, or other government agency
- Ability to work autonomously and as part of a team. Health sector experience desirable
- Have an appreciation of cross-cultural matters, including knowledge of tikanga Māori (or a willingness to learn).
- Communication effectiveness - demonstrates effective communication and interpersonal skills
- Relationship effectiveness - demonstrates an ability to build rapport, being a good listener, and easy to approach and talk to

**Ka kawea e koe | You will bring**:

- Efficiency and timely delivery of all machinery of government work commissioned to NPHS by the Government Services Group.
- Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth

**Ko te mahi e tika ana mō te ao hurihuri nei | Work that suits today's ever - changing world**

Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are.' We want our national teams to be made up of diverse people from across the motu, just like our health system.

**Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai |Our commitment to equity, diversity and inclusion**

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.

At Te Whatu Ora we acknowledge and respect our people's diversity and spiritual needs, ensuring a safe workplace that is a whānau orientated and supportive environment. We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, experience and outcomes for those traditionally not well served by the system - Māori, Pacific and Disabled People.

**Tō tūranga i roto i Te Whatu Ora | Your place in Te Whatu Ora**

**Me pēhea te tuku tono | How to apply