Executive Assistant

7 days ago

Hastings, Iowa, New Zealand Adecco New Zealand Full time NZ$45,000 - NZ$65,000 per year

We are seeking an Office Manager to oversee daily operations and ensure efficient administrative support. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks simultaneously. As an Executive Assistant you will play a crucial role in maintaining a productive work environment and supporting the team in achieving business objectives. This position requires a proactive individual who can anticipate needs and implement effective solutions. You will be responsible for coordinating office activities, managing resources, and facilitating communication across departments. Join us to contribute to a collaborative and innovative workplace.

The ideal candidate would have:

  • Strong event planning and coordination skills
  • Highly organised with the ability to prioritise and adapt quickly
  • Confident communicator who enjoys collaborating across teams
  • Positive attitude, approachable, and enjoys a fast-moving environment
  • Comfortable with Microsoft Office and general admin systems.
  • Enjoys a bit of banter and brings a sense of humour to the workplace

Key Responsibilities:

Event & Meeting Planning

  • Organise and coordinate staff events, celebrations, BBQs and parties
  • Arrange catering for meetings, training, special occasions
  • Plan and distribute agendas for weekly PLT meetings
  • Take minutes at key meetings and track follow-ups
  • Coordinate staff recognition gifts and merchandise

Administration & Office Management

  • Raise and receipt purchase orders, process invoices, and resolve queries
  • Monthly purchase order receipting and managing office expenses
  • Manage petty cash, staff sales, and general office supplies
  • Document control, vendor setup, and management
  • Manage meeting room bookings, pool vehicle bookings, and travel arrangements
  • Reception (including answering calls and greeting visitors)
  • Coordinate courier bookings, incoming/outgoing mail, and IT support issues.

Communications & Site Support

  • Compile and send internal communications across the site
  • Manage digital media displays and communication boards
  • Attend safety and evacuation debrief meetings and record key actions

"By applying for this job, you confirm you have read and consent to the Collection Statement located via By proceeding, you agree to receive marketing e-mails from The Adecco Group and acknowledge you can opt out at any time. As one of the world's largest employers, we believe in talent not labels, and focus on the diverse and unique skills our people bring. Our commitment to equal opportunity, inclusion, and diversity is part of our broader dedication to respecting fundamental human rights across our value chain. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued."

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