Proposals Coordinator

Proposals Coordinator - ( 250002KO )

**Description**

**Proposals Coordinator / Communications Specialist**

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

**About the role**:
We have a superb opportunity for someone to join our team as our Proposals Coordinator / Communications Specialist based in either our Christchurch or Auckland office

This role is ideal for someone who thrives in a fast-paced, collaborative environment. It goes without saying that you will have excellent writing, coordination, and communication skills. You’ll play a key role in supporting our business development efforts, ensuring the timely creation of high-quality proposals, capability statements, and other collateral.

You’ll be joining a supportive and skilled team, where your contributions directly help shape the success of the Buildings team and broader Stantec business.

**Key aspects of the role include but are not limited to**:

- Write, coordinate, and develop compelling proposal and capability documents tailored to client requirements.
- Assist with award submissions and development of specialist sector profiles.
- Update/Maintains non-opportunity specific / additional qualification and reference materials (including project proformas and personnel profiles, images, collateral materials, etc.)
- Support the marketing team with internal and external events as required.
- Collaborate with internal stakeholders (e.g. technical teams, business development managers, and proposal leads in Australia) to gather content and input for proposals.
- Manage and update tender portals, ensuring required documentation and pre-qualifications are current.
- Manage and update the client and internal databases

**What You’ll Bring**
- Tertiary qualification in Communications, Marketing, Business, or a related discipline - or equivalent experience.
- 1-2 years of experience in a similar role (could suit a recent graduate with the right attitude and skills).
- Excellent written communication and editing skills.
- Strong attention to detail, ability to multi-task, and work to tight deadlines.
- Proficient in Microsoft Office Suite (especially Word and Excel); experience with Adobe Suite or InDesign is a bonus.
- A self-starter with the ability to work autonomously and within a team environment.
- Ideally, previous experience in the design, construction, or engineering consultancy sector.

**What we offer**

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Flexible Working Arrangements including purchasing up to 4 weeks additional leave and provision for school term contracts.
- Learning and Talent Development Programs including global programmes, online learning and on-the-job learning
- Mentoring for your own development
- Professional Memberships
- Health Insurance - Income Continuance Insurance (ICI) - Life Insurance
- Service Recognition Awards
- Employee Assistance Program

**About Us**

The Stantec community unites approximately 34,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring water, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction and commissioning is built on a nearly 200-year history. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work.

**Qualifications**


**Primary Location** : New Zealand-Canterbury-Christchurch

**Other Locations** : New Zealand-Auckland-Auckland

**Organization** : BC-3107 Buildings-NZ Acquisition COS

**Employee Status** : Regular

**Job Level** : Individual Contributor

**Travel** : No

**Schedule** : Full-time

**Job Posting** : Oct 7, 2025, 7:38:56 PM

**Req ID**: 250002KO

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opport