Personal Assistant

5 days ago

Wellington City, New Zealand Chandler Macleod Full time

This public sector agency is seeking a skilled and proactive Personal Assistant to join their dynamic team on a Fixed Term basis. As a Personal Assistant, you will provide comprehensive support to the Director and other team members within the Directorate. Your role will involve problem-solving, providing advice, and enhancing administrative services across the Ministry. You will work closely with the Executive Leadership team, maintaining external networks and ensuring seamless coordination of meetings, events, and activities.

**Key Responsibilities**:

- Proactively manage the Director's schedule, anticipating requirements, and coordinating resources for each engagement.
- Ensure timely completion of tasks, correspondence, and preparation for upcoming engagements.
- Provide seamless administrative support, including travel arrangements, expenses, and internal processes.
- Develop and maintain effective relationships with internal and external contacts to facilitate smooth support to the Director.
- Offer advice and assistance to the Director and their Leadership Team as requested.

**About You**:
As a Personal Assistant within this organisation, you will ideally have:

- A commitment to developing cultural capability in te ao Māori and a strong understanding and appreciation of the principles of Te Tiriti o Waitangi.
- 2-3 years' experience supporting Senior Managers within a Public Sector Organisation.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Proficiency in managing conflicting priorities and working in a fast-paced environment.
- Ability to work autonomously, exercise judgment, and maintain a high level of initiative.

**Note**: Further Fixed Term opportunities of a similar nature are also available.

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