Governance & Democracy Coordinator
5 hours ago
Nei ngā ringa e toro atu nei ki a koe Haeremai Our arms are extended to you in welcome
About the Role
As Governance & Democracy Coordinator, you will provide administrative and logístical support to Elected Members and the Governance & Democracy team, ensuring smooth day-to-day operations, including:
- Manage diaries and meeting logistics for Elected Members and the team, including preparing agendas, calendars, and templates.
- Oversee Council Chamber and Committee Rooms, handling bookings, room set-up, and assisting with presentations.
- Coordinate and document key governance activities, including citizenship ceremonies and travel arrangements for the team.
- Support policy and procedural development through research and preparation of documentation.
- Maintain high standards of record keeping and administration to ensure compliance and transparency.
- Contribute to continuous improvement of systems and processes within the Governance, Strategy & Compliance group.
- Build strong relationships with internal teams, external stakeholders, iwi, and community partners.
- Promote Council’s values of innovation, helpfulness, respect, engagement, and inspiration in all interactions.
What You Will Bring
- 2+ years’ experience in an executive assistance or similar customer-facing role.
- Experience in meeting administration and knowledge of statutory procedures.
- Desirable: Experience working in local government.
- Intermediate Microsoft Office skills and advanced keyboard proficiency.
- Excellent oral and written communication skills.
- Strong organisational skills, attention to detail, and effective time management.
- Political and business acumen with the ability to adapt to changing priorities.
- Proven relationship-building skills and the ability to work collaboratively within teams.
- Commitment to bicultural competence, including a willingness to learn te reo Māori me ōna tikanga.
- Professionalism, integrity, and a proactive approach to problem-solving.
This vacancy closes on Friday 18 July 2025.
Please click here to view position description
Te Kaunihera o nga Roto o Rotorua (Rotorua Lakes Council) is committed to working in partnership with Te Arawa, our local iwi. We aspire to being a bicultural organisation and we value staff who speak te reo Maori, have an appreciation of Maori values, and a working knowledge of tikanga Maori.
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