Capital Delivery Controls Coordinator

Do you thrive on structure, systems, and making things run like clockwork?
Rotorua Lakes Council is seeking a proactive and detail-oriented Capital Delivery Controls Coordinator to support our growing capital delivery programme. In this pivotal role, you'll help drive the successful delivery of major infrastructure projects by providing essential support across assurance, documentation, reporting, and compliance. You’ll play a key part in strengthening internal processes, and ensuring the integrity of data that underpins critical decision-making. If you're ready to make a tangible difference behind the scenes of Rotorua's future growth, we want to hear from you.
About Rotorua Lakes Council
Rotorua Lakes Council is one of the largest employers in Rotorua, dedicated to building a positive future for our district and its approximately 70,000 residents, with visitors numbering in the millions. We are committed to delivering high-quality community services and fostering a high-performance culture grounded in our core values: being innovative, helpful, respectful, engaging, inspiring, and contributing to biculturalism.
Role Purpose
As the Capital Delivery Controls Coordinator, you will be responsible for ensuring the accuracy and integrity of the Capital Delivery Project Dossier, capturing and verifying all project and programme information within defined timeframes. A key part of the role includes maintaining the Capital Delivery Gantt Chart, providing transparent oversight of scheduling and progress across all capital projects. You will also monitor contract timelines and purchase orders to strengthen financial and project management controls. This role plays a vital part in supporting the transition of completed assets by coordinating the collection and handover of Operations & Maintenance Manuals to the end user teams. Additionally, you’ll foster continuous improvement, build capability and embed best practices across the team.
Key Responsibilities
- Provide high-quality business support to the Capital Delivery team, ensuring seamless operations and consistency across all projects.
- Oversee project administration and ensure compliance with statutory and organisational standards.
- Design and maintain efficient systems for project configuration, document control, and reporting.
- Maintain oversight of project governance tools, including risk registers, change control logs, and issue management documentation.
- Ensure data consolidation and visualisation through dashboards, Gantt charts, and other tools to enable informed decision-making.
- Liaise with internal teams and corporate functions to support alignment with council-wide objectives and processes.

Qualifications and Skills
**Required**:

- Qualification in business administration or equivalent experience.
- Proven experience in high-level business support, ideally in capital works or project environments.
- Strong skills in project planning, scheduling, and data reporting.
- Advanced proficiency in Microsoft Office, MS Project, and MS Teams.

**Preferred**:

- Knowledge of Prince2, PMP, or Agile methodologies.
- Background in finance or business analysis.
- Experience in the public sector and an understanding of governance processes.

**Attributes**:

- Detail-oriented, organised, and proactive.
- Strong communicator with excellent presentation and reporting skills.
- Flexible and collaborative, with a commitment to bicultural values and the Treaty of Waitangi.

Why Rotorua Lakes Council?
Joining Rotorua Lakes Council means being part of a team that is making a real difference in the community. You will have the opportunity to work in a thriving professional landscape while contributing to the future of Rotorua, a region known for its stunning natural beauty and rich cultural heritage. This is more than just a job, it’s an opportunity to leave a lasting legacy.
If you thrive on structure, systems, and making things happen, this is your opportunity to support some of Rotorua’s most important projects. Submit your CV along with a covering letter matching your experience against the skills and qualifications detailed above.
This vacancy closes on Friday 1 August 2025.
Please click here to view position description
Te Kaunihera o nga Roto o Rotorua (Rotorua Lakes Council) is committed to working in partnership with Te Arawa, our local iwi. We aspire to being a bicultural organisation and we value staff who speak te reo Maori, have an appreciation of Maori values, and a working knowledge of tikanga Maori.