Office Admin/ Executive Assistant

2 days ago

Auckland City, New Zealand Mushroom Material Full time

**About Us**:
Join Mushroom Material, a dynamic startup at the forefront of sustainable innovation We’re revolutionizing the packaging industry with our eco-friendly solutions derived from mushrooms. As a pivotal part of our team, you will contribute to our mission of creating a greener future while enjoying the excitement of a fast-paced, innovative work environment.

**Job Summary**:
As the Office Admin/Executive Assistant, you’ll be at the heart of our operations, supporting our CEO and the entire team. Your role will involve managing administrative tasks, ensuring smooth office functionality, and contributing to our vibrant company culture. This is your chance to make a tangible impact in a growing company dedicated to sustainability.

**Key Responsibilities**:
**Administrative Support**:

- Manage the CEO's calendar, schedule meetings, and assist in appointments.
- Coordinate travel arrangements and accommodations for the CEO and team members.
- Submit receipts and expenses to accountants for financial tracking.
- Manage staff leave requests.

**Communication and Coordination**:

- Handle incoming calls, inquiries, and requests, ensuring prompt and professional responses.
- Support ad-hoc projects and tasks, contributing to the company's growth and success.
- Manage internal and external communications, including drafting official communications and responding to inquiries.

**Office Management**:

- Manage staff supply orders/ general procurement.
- Ensure meeting rooms are prepared, and necessary materials/ equipment are available.
- Ensure the kitchen is stocked and coffee never runs out.
- Organize team activities and drive our mandated team fun.

**Optional Social Media Management**:

- Create and maintain the company's social media presence across platforms (Facebook, Twitter, Instagram, LinkedIn.)
- Develop and post engaging content, including posts, articles, and visuals.
- Monitor social media channels, engage with followers, and respond to inquiries.

**Qualifications**:

- Proven experience as an office admin, executive assistant, or similar role.
- Excellent organizational and time management skills.
- Tech-savvy with basic accounting abilities and a proactive problem-solver.
- Attention to detail and the ability to multitask.
- Enthusiasm and willingness to adapt in a dynamic startup environment.
- A passion for sustainability and an understanding of the environmental impact of traditional packaging materials.

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