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Donor Report Coordinator

2 weeks ago

Auckland City, New Zealand The University of Auckland Full time

Auckland, New Zealand
- Full-time
- UoA Department Name: Alumni Relations and Development
- Campus: Auckland City Campus
- Contract Type: Fixed-Term
- Position Number: 55567485

**Company Description**:
**Waipapa Taumata Rau** **| The University of Auckland**

The University of Auckland creates globally transformative impacts through our distinctive strengths in world leading research, scholarship, teaching and collaborative partnerships, inspired by our unique position in Aotearoa New Zealand and the Asia-Pacific.

The Alumni Relations and Development Office (ARD) forms the University's centralised point of contact for philanthropic partners, alumni and friends. Our team includes Development and Alumni Relations personnel and a range of staff to support them.

Our prime focus is to nurture mutually beneficial relationships with alumni, donors, and friends who share our vision for the future of the University and its contribution to the betterment of humankind.

**Te Whiwhinga mahi | The opportunity**

We are seeking a **Donor Report Coordinator **to work with us in Auckland’s CBD. This is a **fixed term**, **full time** (37.5 hours) position due to run for 12 months. You will report to and work with the Development Writing Manager.

In this role, you will support our Faculty Development Managers, of which there are currently eleven, with an additional four working overseas. You’ll produce high quality and compelling reports to donors to the University, showing the impact of their gifts on staff and students, and the progression of vital research.

You will split your time between crafting reports for our donors and building relationships with academics and researchers across the University who will provide you with information on the progress of their research and the use of our gifts.

The goal of this role is for you to take on an agreed number of key internal relationships for each manager, to ensure that the faculty staff members are aware of the need to report, the timelines of the reports and the best way to communicate the needed information. This will ensure that we are meeting our reporting commitments and enhancing our relationships with our donors.

**Your core responsibilities will involve**:
**Report writing** - Create and send impact reports to major donors with the support of our Development Managers.

**Process improvement** - Once you have settled into the role, we would like you to begin improving how we do things. This will include projects such as working with our Stewardship team in developing an active calendar and tracking system, to make sure we are communicating at the right times through the year, as well as working with the Development Managers on streamlining what we already do.

**Manage and grow our digital library** - This includes a library of images and our impact report library. You will be responsible for the curation and growth of these libraries.

For more detailed information, please refer to the Position Description.

**Mō tō mātou rōpū | About the team**

Alumni Relations and Development is made up of the Alumni Relations Office and the Development Office. Based in Auckland’s CBD, at University House on Princes Street (once the first Synagogue in Auckland), the team provides events, communications, research, writing, web management services, gift processing, and the stewardship and investment of the endowment fund.

We are a close, supportive team that embraces creativity and is proud of the positive impact we make. We work openly and collaboratively and are constantly looking for better ways to improve what we already do, always reaching for the highest standards.

**He kōrero mōu | About you**

We are seeking someone who is a relationship builder, writer, and coordinator.

You will need to be able to connect widely with a variety of people, be confident in your writing and proofreading ability, and enjoy working through processes and current ways of working. Once you are settled into the role, we’d like you to own and work on improvement projects within the team.

Ideally, you will need to have a background in marketing, communications, or writing, as it is important that you are a strong writer.

**E rapua ana mātou | We are seeking**
- Around two years of experience in a relevant communications or administration role. Or a combination of writing and admin experience necessary for the position.
- Excellent written and oral English. Accuracy and attention to detail.
- Good interpersonal and relationship building skills, this includes ability to negotiate with colleagues at various levels of the organisation.
- High level of computer/digital literacy with knowledge of Microsoft suite of programmes.

**Ngā āhuatanga kei a mātou | What we offer**

We offer you more than just a job. We provide you with the opportunity to be part of a dynamic, world class educational institution.

We are proud of providing an environment that enables your natural abil