Contract Administrator

14 hours ago

Auckland City, New Zealand Assa Abloy Entrance Systems Auckland Limited Full time

Assa Abloy Systems Auckland limited is seeking One Contract Administrator to join their team based at Wiri, Auckland.

**Job Summary**
- Oversee and manage contracted works for selected major customers with mínimal supervision.
- Coordinate and address customer requests and inquiries.
- Provide technical responses to reactive work requests.
- Engage and coordinate technical resources, including both in-house staff and subcontractors.
- Prepare, present, and seek approval for work quotations.
- Plan, schedule, and track job delivery progress.
- Ensure all contractual commitments are met and successfully delivered.
- Manage the testing, servicing, and preventative maintenance programs on behalf of the customers.

**Key Responsibilities**
- Assist the Service Manager daily in achieving business targets, including meeting budgetary goals and objectives.
- Respond to inquiries and resolve issues related to contracts and services provided, ensuring the satisfaction of all parties involved.
- Advise senior management on matters requiring attention and take action on their decisions.
- Prepare contract variations or extensions and submit them for approval from senior
management.
- Maintain and update contract-related databases, such as spreadsheets, work orders, compliance certificates, and generate reports for client review meetings.
- Assign tasks to subcontractors and employees as needed for remedial works, ensuring effective communication with contract site contacts regarding attendance, schedules, quotations, and solutions.
- Schedule unplanned, remedial, and planned maintenance tasks as specified in the contract to meet key performance indicators (KPIs) and BWOF requirements.
- Play a key administrative role in managing selected Key Account service contracts.
- Review, prepare, and schedule all service contracts in alignment with company standards.
- Ensure all jobs are accurately updated in the ASSA system.
- Generate and submit final invoices for completed service and contract-related work.
- Assist in ensuring timely procurement of parts and subcontractor services upon job acceptance.

**To Apply: Skills, Qualifications, and Requirements**

Tertiary qualification, preferably a bachelor’s in management/business. Courses in Organisational Planning/Management are advantageous.
- Minimum 1-2 years of experience in a contracts management role.
- Previous experience in administration, management, or data entry roles.
- Knowledge of the door manufacturing industry and BWOF/compliance regulations is essential.
- Proficient in Microsoft Office Suite and quick to learn new systems.
- Strong organisational, time management, and communication skills.
- Ability to rapidly understand and integrate into the ASSA Abloy business processes.
- Ability to work efficiently under pressure.
- Must have reliable personal transport.

Location: Wiri, Auckland
Rate of Pay: $32 - $36 (Competitive, based on qualification and experience)
Minimum Guaranteed Hours: 40hours
Days required: Monday to Friday 7.30am to 4 pm
Type: Full time, Permanent

Thanks for reading If you think you are a good fit, we would love to hear from you Please send your CV.

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