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Office Administrator

2 weeks ago

North Shore City Auckland, New Zealand ANDREW DEVELOPMENT LIMITED Full time

**Do you thrive in an organized and fast-paced environment? Are you passionate about supporting a successful team?**

If so, we are excited to hear from you Andrew Development Ltd, a leading land development and construction firm seeks a detail-oriented and organized individual to join our team as a full-time Office Administrator.

**In this critical role, you will play a key role in ensuring the smooth and efficient operation of our office by**:

- **Coordinating Mail**: Efficiently processing incoming and outgoing mail, including bills, contracts, policies, invoices, and checks. Ensuring all documents are handled accurately and delivered promptly.
- **Supporting Meetings**: Assisting in creating meeting agendas, attending meetings, and taking accurate minutes. Collaborating with colleagues and management to facilitate seamless communication within the office.
- **Data and Documentation Management**: Utilizing computer systems to create professional documents, spreadsheets, and input data accurately. Maintaining and updating filing, inventory, mailing, and database systems to ensure information is readily accessible.
- **Client Interaction**: Engaging with external parties, such as builders and potential clients, in a professional and courteous manner. Confirming appointments and directing them to the appropriate personnel or office.
- **Quality Assurance**: Meticulously reviewing all data processing, letters, and other documents for accuracy and completeness before finalization.
- **Resource Management**: Maintaining office supplies and inventory by placing orders as needed. Making travel arrangements for the manager to support efficient business operations.

**Compensation and Benefits**:
Pay rate: minimum $29.66 / hour - maximum $29.66 / hour

Guaranteed hours of work per week: minimum 30 hours

Requirements for the job:

- On-the-job-training will be provided if you are the right one.
- Ability to communicate clearly and effectively with managers and stakeholders
- Flexible multitasking and time management skills