Pa/team Administrator

Discover a career with purpose at MBIE

Discover a career with purpose at MBIE
- Key roles supporting the transformation of NZ’s energy sector
- Join the dynamic and collaborative Energy & Resource Markets branch

**Tēnei tūranga - About the role**:
The Energy and Resource Markets (ERM) branch of around 150 professionals is responsible for providing robust strategic, policy and regulatory advice on energy markets, operational regulation, and compliance services. We have an ambitious and exciting work programme ahead to lead the energy and resource sector’s transition to a low-emissions economy. The work is becoming more transformational and strategic in nature and a new model with newly created positions has been established to set the function up for success.

We are currently recruiting for three PA/ Team Administrators due to internal career progression, as well as a newly created position. The PA/Team Administrator is responsible for providing efficient and effective support services to managers and teams across the branch. This includes critical areas of success such as:

- Providing personal support to managers including assisting management in prioritising key tasks, diary management and bring up system, preparation of documentation and follow-up action.
- Providing administrative support including arranging travel, assisting with event management and catering for business units and teams, processing of invoices and payments, ordering and purchasing of office equipment, and liaising with facilities and IT staff.
- Identifying opportunities of internal best practice, delivering sound administrative systems and processes as part of a business group support team, and maintaining a high quality and consistent MBIE approach.
- Supporting management and teams in utilising self-serve approaches.
- Managing key working relationships within the Ministry and with staff in Ministers’ offices.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and experience required:
We are seeking someone who is comparable relevant experience. To be successful in this role you will need:

- A proven track record of experience and achievement in providing personal and administrative support to managers and teams.
- Demonstrated agility in supporting multiple teams and responding to changes in priorities.
- Wide ranging knowledge of administration systems and processes.
- Sound relationship management skills.
- To be proactive and use initiative.
- A good standard of computer literacy and word processing.
- Ability to work effectively in a team environment and to prioritise work to achieve MBIE outcomes.

A career at MBIE will offer you a stimulating and rewarding environment working with a motivated and talented team. We also offer flexible working arrangements to balance personal priorities with professional commitments, a competitive salary, ongoing learning and development, and benefits including but not limited to study assistance, and Haora - wellbeing allowance.

**Ētahi kōrero mō MBIE - About MBIE**:
MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.
We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.
People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.
- Mahi Tahi - Better Together
- Māia - Bold and brave
- Pae Kahurangi - Build our Future
- Pono Me Te Tika - Own It

Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.
E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki