Pa/team Administrator

Discover a career with purpose at MBIE

**Discover a career with purpose at MBIE**

Seeking a highly organised and motivated administrative professional.
- Provide support services to branch leaders and wider team
- Two full-time permanent roles
- One fixed-term role (until 23 January 2027)
- Wellington-based
- Salary $60,727 - $70,525 plus Kiwisaver and wellbeing benefits

**Tenei turanga - About the Role**:
The Energy Markets and Resource Markets branches in MBIE are looking for superstar Personal Assistants/Team Administrators to provide support to our people leaders and teams. We are seeking self-starters with strong administrative and coordination skills.

We currently have openings in both the Energy Markets Business Support team, and the Resource Markets Programme and Branch Services team.

We are friendly and energised teams, where our PA/Team Administrators are pooled together alongside project and programme coordinators, and report directly to a Team Leader (Energy Markets) or Manager Programme and Branch Services (Resource Markets).

We have an ambitious and exciting work programme ahead to lead the energy and resource sector's transition to a low-emissions economy. The branches are responsible for providing robust strategic, policy and regulatory advice on energy markets, operational regulation, and compliance services.

These teams support their respective branches (Energy Markets Resources Markets), totalling around 150 people. Our branches have a great culture and are a positive working environment with meaningful connections.

You'll be responsible for things like diary management, monitoring of shared mailboxes, preparation of documentation, arranging travel, arranging workshops, meetings and minutes and processing contracts, invoices and accruals.

You will quickly shape this role to your style and ensure the office is running smoothly. We operate in a fast-paced, dynamic environment and we enjoy the challenge of working to meet key priorities and tight deadlines.

**Nga pukenga me nga wheako e hiahiatia ana - Skills and Experience Required**
- Sound judgement and decision-making skills
- Is comfortable working independently without needing constant direction
- Strong written and interpersonal communication skills
- A proactive working style and strong initiative
- Able to quickly pivot between tasks, use your initiative and prioritise effectively
- Skilled user of Outlook, Microsoft Office and other business systems (finance, HR)
- Ability to build strong relationships with others in order to work effectively in a team environment
- Willingness to work in a flexible and dynamic environment
- Ability to work under pressure in a complex environment
- Experience working in the public sector or councils would be an advantage
- Experience in providing personal and administrative support to managers and teams would also be an advantage
- Must have the legal right to live and work in New Zealand.

**Etahi korero mo MBIE - About MBIE**:
MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.
- Mahi Tahi - Better Together
- Maia - Bold and brave
- Pae Kahurangi - Build our Future
- Pono Me Te Tika - Own It

Our aspirations are echoed in our Maori identity - Hikina Whakatutuki - which broadly means 'lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Maori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Maori, other Maori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Maori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Maori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mohio ana a Hikina Whakatutuki i puea ake te kotuinga I waenganui i a ngai Maori me te Karauna i Te Tiriti o Waitangi, a, kei te whai ia ki te whakau ake i Te Tiriti o Waitangi. Ma te whai kiko o nga kotuinga ahungaroa o ngai wi, o ngai Maori, me etahi atu ropu Maori ki te Karauna, katutuki tenei. He ahuatanga nui tenei e ahei ai nga mahi whanaketanga a-ohanga, a-papori hoki ki a ngai Maori me Aotearoa whanui. E whai tonu ana matou ki te kotui atu ki nga iwi mo