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Personal Assistant

2 weeks ago

New Zealand HAPPYLEOPARD LIMITED Full time

Are you organised, detail-oriented, and passionate about the beauty and wellness industry' We are seeking a skilled Personal Assistant to join our appearance medicine clinic (Marble Skin Aesthetics), where we prioritise enhancing our clients natural beauty and boosting their confidence. This is an exciting opportunity to work alongside industry professionals and contribute to our mission of providing exceptional care and service.

Position: Personal Assistant

Location: Tauranga

**Responsibilities**:

- Provide comprehensive administrative support to the Marble Skin Aestheticss management team, including the Clinic Director and other key personnel.
- Manage and maintain the Clinic Directors schedule, coordinate appointments, and organise meetings, ensuring optimal efficiency and prioritisation.
- Draft and prepare professional documents, reports, presentations, and other materials as required.
- Maintain confidentiality and handle sensitive information with utmost professionalism.
- Monitor and assist with various administrative tasks, such as file management, record keeping, and data entry.
- Collaborate with other team members to ensure seamless clinic operations, including inventory management and ordering supplies.
- Coordinate travel arrangements, accommodations, and itineraries for the clinics staff as necessary.
- Assist with event planning and coordination, both within the clinic and at external locations.
- Provide exceptional customer service by warmly welcoming clients, answering inquiries, and addressing concerns in a timely and friendly manner.
- Stay updated on industry trends, products, and services to provide accurate information to clients.

**Requirements**:

- At least three years of experience as a Personal Assistant or in a similar administrative or
- A tertiary qualification at NQF Level 4 or higher in Business, Management or Administration.
- Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
- Strong written and verbal communication skills, demonstrating professionalism and attention to detail.
- Proficient in using productivity tools and software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Knowledge or experience in the beauty or wellness industry is a plus.
- Outstanding interpersonal skills and a friendly, customer-oriented approach.
- High level of professionalism and adaptability in a fast-paced, dynamic environment.

How to Apply: