Office Manager

If you’re looking for an environment where your work directly makes a difference, then a place in our high performing team could be what you’re after.

Due to evolving business needs we now need a part-time Office Manager to oversee the smooth operation of business support for our Central region. This is a wide-ranging role where you’ll be just as comfortable managing our invoicing and supporting with fee forecasting as you are welcoming guests to the office and booking team travel.

Based in Tauranga, this role looks after business support for our Tauranga, Hamilton and Taranaki offices. Most support is provided remotely, but you'll need to be available to travel once every few months. This is a new role, so there’s lots of scope to really take ownership.

Working 25 hours per week, Monday - Friday, this is a great opportunity if you want to grow your career whilst balancing with family or other life commitments. This role is office-based, with some flexibility of start and finish times.

If you have a friendly and energetic personality, can think on your feet and be professionally presented as the welcoming face of TBIG - we’d love to hear from you

You really do You’ll get a good starting package, but there’s more to a rewarding job than that. Our You Matter employee promise makes TBIG a supportive place to work and we provide lots of personal and professional growth opportunities both in and out of the office. You need to have some fun at work, and we encourage that.

And while you’re working hard on your career, we’ll help with some of the smaller things - like a well-stocked kitchen, lots of social times with your colleagues, and company health and well-being initiatives such as our Spring Challenge. Fancy learning basic Te Reo or upskilling around Te Tiriti o Waitangi? We give you access and time to grow personally as well as professionally.

**The Role**

In this role you’ll be working closely with our Business Manager to ensure both front and back of house support functions run smoothly. Here are just some of the things you’ll be responsible for:

- Front of house, including being the first point of contact.
- Monthly financial (invoicing) and project reporting tasks.
- Facilities management - looking after our office environment.
- Health and Safety administration.
- Admin support to the team as needed.
- Social and client event planning
- Basic IT troubleshooting.
- Marketing and proposal support.
- Team travel coordination.
- Meeting room and diary management.

...and, you’ll be happy to help out with any other tasks that keep our team functioning at full speed.

**Here’s what we need from you**:

- Great communicator with a “can do” attitude.
- Initiative and the drive to learn and develop.
- A positive and welcoming attitude, you love being an integral part of a team.
- The ability to juggle multiple tasks to tight deadlines.
- Tech savvy - you know how to navigate different software, and you’ll have excellent skills using Microsoft office.
- An affinity for numbers and proven ability to drive efficient invoicing processes.
- Proactive - asks where value can be added.
- Ability to self-manage and be adaptable.
- Previous experience in an administration role with exposure to invoicing and document formatting is required
- Creative Cloud skills (Indesign / Illustrator / Photoshop) experience while not essential, would be a bonus.

**You will have googled us by now**:
And here’s what you will have foundThe Building Intelligence Group (most people call us TBIG) is 100% New Zealand owned by over a quarter of our people. Our vision is to be the best and most trusted project specialists in Aotearoa. We’re right across Aotearoa, 13 offices put us in more places than any other PM company, giving you room to grow as your life changes.

Our people deliver great projects - it’s what we’ve done for 35 years. The reason we’ve stayed strong for so long is because we’re on a journey of continuous improvement together.

**Go on - if you’ve read this far and you’re excited, take the next steps