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Office Manager

2 weeks ago

Auckland City, New Zealand Dicker Data Full time

An exciting opportunity exists for an Office Manager to join the team at Dicker Data. The Office Manager role includes a large variety of office administrative duties, HR support, Health and Safety Administration, and support for Operations tasks as required. The objective of the role is to make sure that all the offices around the country are up to standard and are enjoyable and safe spaces to work or visit.

**Major Roles and Responsibilities**
- Manage weekly payroll, covering full pay run, draft contracts/contract amendments, etc...
- Conduct exit interviews and communicate feedback to Business Unit managers.
- Maintain up-to-date database - phone number, address, tax code, compensation, department, emergency contacts, ensure their availability to managers, and keep the data confidential.
- Maintain up-to-date titles and reporting lines in Active Directory (Microsoft Teams)
- Manage Southern Cross medical insurance process for eligible new starters and leavers.
- Assist in the research and implementation of employee benefits, and mental health wellbeing initiatives.
- Coordinate Sentrient training, monitor completion rates, and monitor delayed completion of mandatory training.
- Onboarding new staff, basic systems training for expense claims and changes introduced by head office, Corporate Traveller, Flex Parking, compliance training, EAP Services, and H&S induction.
- Update & maintain report registers and databases including - incident reports, hazard register, H&S manual, inspections & certifications/licenses.
- Understanding regulations and responsibilities regarding Health and Safety and ensure compliance.
- Maintain an up-to-date list of required certifications and licenses, and coordinate training when necessary.
- Office supply & services procurement and contract negotiation and administration
- Liaise with contractors working at the office (ensuring H&S compliance) and office managers to resolve any problems.
- Provide cover for the HR Manager when they are on leave/away.

**Skills, Knowledge, Experience & Qualifications**
- Preferred minimum 5 years' experience in managing offices, projects and Human Resources
- Sufficient knowledge and experience with NZ employment legislation to confidently advise on performance, conduct, and other employment problems.
- Experience in using OnLocation.
- Experience in using Smartly, Pronto, Concur, and Sentrient.
- Excellent attention to detail and accuracy.
- Human resources degree or Business degree.
- Intermediate Microsoft Office skills.
- Excellent verbal and written communication skills
- Ability to work autonomously and with initiative.
- Proven ability to maintain and manage confidential information.
- Excellent administrative and organisational skills.

Don't miss this opportunity to become a vital member of our innovative, passionate, and growing team