Administrators Dept of Oral

**Permanent part-time positions available**:

- ** 1 x 0.6 FTE working 24 hours per week (Tuesday, Thursday and Friday) 8.15am to 4.45pm**:

- ** 1 x 0.8 FTE working 32 hours per week (Monday, Tuesday, Wednesday and Thursday ) 8.15am to 4.45pm**:

- ** Please specify in your Cover letter which position suits you.**:

- ** Must be available to work additional days on occasions to cover planned leave**

**Mō te tūnga | About the role**

The Administrator will work collaboratively within the Department of Oral & Maxillofacial Surgery as well as with other internal and external stakeholders to provide effective communication to patients, carers, referrers, and health professionals, along with administration tasks.

To be successful in this role you will ideally be from a clerical background, be an excellent communicator and have fantastic organisational skills.

Aspart of the Administration and Clerical Pay Equity Claim settlement this rolehas been mapped to National Band 4/Profile 4A

Forfurther information about the administration and clerical pay equity settlementplease follow the link below:
Administrationand Clerical Pay Equity - Te Whatu Ora - Health New Zealand

**Responsibilities include**:

- Undertaking front of house duties including warmly greeting patients and visitors to the department and direct them to the appropriate area.
- Ensuring referral letters are processed and all data is entered into our patient management systems
- Actively manage telephone and electronic enquiries
- Transcription of clinic letters
- Organising outpatient consultation and follow up appointments

**Ngā pūkenga me ngā wheako | Skills and experience**

**This role requires the following**:
**Essential**
- Excellent customer service skills - people focused
- Excellent organisational, time management and problem-solving skills
- Ability to achieve accuracy and maintain attention to detail
- Ability to meet deadlines and work unsupervised
- A team player
- Intermediate to advanced user in the Microsoft suite of products e.g. Word, Outlook, Excel
- Excellent keyboard skills including transcription skills
- High level of written and verbal communication skills
- Demonstrated perceptiveness and proactive approach in an administrator role.

**Desirable**
- Broad administrative experience in a health-related field.
- Knowledge of medical terminology
- Familiarity with the public hospital system (including the patient management system)
- Awareness of people of differing cultural backgrounds

**Mō mātou | About Us**

Te Whatu Ora, Health New Zealand, leads the day-to-day running of our health system across New Zealand, with functions delivered at local, district, regional and national levels. It weaves the functions of the 20 former District Health Boards into its regional divisions and district offices, ensuring continuity of services in the health system.

Here in Waitaha, Canterbury we deliver health services to the almost 600,000 people that live in the Canterbury region.
- Ko ngā tāngata, te mātua mahi_ - _Putting people at the heart of all we do - _

We are committed to honouring Te Tiriti o Waitangi and its principles by ensuring our partnership with Māori are at the forefront of all our conversations. We believe in improving, promoting, and protecting the health and well-being of the Canterbury and the West Coast community.

The culture at Te Whatu Ora - Waitaha, is driven by our **ā Mātou Uara (Our Value**:

- **s)**:

- Care and respect for others - Manaaki me te whakaute i te tangata
- Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te pono.
- Responsibility for outcomes - Te Takohanga i ngā hua

**Ngā** **hua | Benefits of working at Te Whatu Ora - Waitaha**

When you work at Te Whatu Ora - Waitaha, you are part of a wider whānau that will support you along your journey. We offer great coaching, mentoring and learning outcomes for all staff. We are always improving our facilities across all campuses and have amazing discounts from select retailers, restaurants and businesses. At Te Whatu Ora - Waitaha, you are part of something greater than yourself and encouraged to be your unique self.

We have a range of clinical and non-clinical roles at Te Whatu Ora - Waitaha, there could be a place for you Please visit our careers website for other roles and find your ideal fit within Te Whatu Ora - Waitaha [Health NZ]

**Nau mai, haere mai, tauti mai