Operations Administrator

4 days ago

Christchurch, New Zealand Ara Institute of Canterbury Full time

**Christchurch City Campus**

**Permanent, Proportional (18.75 hours per week)**
- Provide friendly and upbeat administrative support in a teaching faculty
- Proactively organise, improve, and deliver key administrative processes
- Provide welcoming frontline support to learners and visitors

**Mō Tēnei Tūranga Mahi - About the Role**

Ara Institute of Canterbury is a vibrant and progressive tertiary institute providing world-class, tertiary-level education throughout the Canterbury and Waitaki region. Our talented staff, innovative business collaborators and supportive community partners are passionate about the role they play in our learners' success.

We currently have an opportunity for an experienced administrator to join our team, working primarily in the Faculty of Health, Science and Sustainability to:

- Contribute to general administrative tasks to support the smooth running of the faculty
- Provide excellent customer service, to learners and staff, including frontline enquiries
- Support administrative activities, including documentation, scheduling appointments, file management, managing communications
- Schedule, arrange, minute meetings, and follow up on actions

**Ngā pūkenga me ngā wheako - Skills/Experience**
- Proven task/administration management/relationship skills
- Understands and delivers excellent customer service
- Excellent verbal and written communication skills
- Proven minute taking skills
- Excellent time manager with the ability to prioritise
- Experience coordinating fluctuating workloads and prioritising accordingly
- Strong planning and organisational skills with attention to detail and follow through to achieve final outcome
- Strong problem-solving skills
- Advanced skills in using a range of computer systems and software, including the Microsoft Office suite
- Confidence to set up office systems and processes in the absence of precedent
- Skilled in the effective use of institutional systems and processes
- Understands importance of confidentiality

**Mō Mātou - About us**

Ara Institute of Canterbury a business division of Te Pūkenga (Ara), is a vibrant and progressive tertiary institute providing world-class, tertiary-level education throughout the Canterbury and Waitaki region. Our talented employees, innovative business collaborators and supportive community partners are passionate about the role they play in our learners' success.

As a business division of Te Pūkenga, Ara is committed to giving effect to Te Tiriti o Waitangi and delivering services in a manner that responds with excellence to the needs of Māori learners and their whānau, as well as the aspirations of iwi and Māori communities throughout our catchment (including Māori employers). To deliver effectively on this commitment, Ara recognises the need for a culturally competent and confident workforce vertically and horizontally across our organisation.

**Rā Katinga - Applications close - 11.55pm 23 February 2025 (note, we may commence interviews before the closing date)**

**Job Details**:

- Reference #
- 18271
- Posted on
- 10 Feb 2025
- Closes on
- 23 Feb 2025 23:55
- Location(s)
- Central Christchurch
- Expertise
- Business Support / Administration
- Job level(s)
- Graduate
- Work type(s)
- Permanent part-time

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