Administrative Support Professional

5 days ago

Hastings, Hawke's Bay, New Zealand Brandt Tractor Full time

About Brandt

Brandt is a world-leading equipment dealer, powered by iconic brands and unrivalled support. Our mission is to enable our customers' success by providing practical and reliable equipment solutions and support.

Hastings Branch Opportunity

We are seeking an exceptional individual to join our team as an Office Administrator. This position is responsible for administrative, financial, and organizational assistance to contribute to the efficient operations of the organization.

Duties and Responsibilities

  • Act as liaison and first point of contact for internal and external customers.
  • Provide confidential and effective administrative and technical support to the branch.
  • Respond professionally or make administrative scheduling and communication decisions to internal and external inquiries.
  • Coordinate, order, and receive office goods and supplies; maintenance of copiers, scanners, and printers.
  • Process all workshop repair orders, and submit warranty claims in a timely manner.
  • Prepare routine correspondence, screen and process incoming mail, and make arrangements for meetings as required.
  • Assist with processing of accounts payable and receivable items.
  • Maintain and contribute to developing departmental policies and procedures by identifying opportunities for process improvement or new standard operating procedures.
  • Maintain accurate records for the facility by outlining procedures for retention, distribution, and retrieval of keys and alarm codes (if applicable) for new, departing, and transferring employees.
  • Coordinate, type, sort, and file documentation.
  • Travel booking and expense reporting.
  • Attend meetings, record minutes as required, and assist management with various projects and ad-hoc requests.

Qualifications and Requirements

  • Specialized and comprehensive knowledge of administrative work methods, procedures, approaches, and operations.
  • A two-year diploma or university degree (or equivalent experience) is preferred.
  • 2+ years of office administration experience is preferred.
  • Demonstrated proficiency with all Microsoft Office programs is essential.
  • Team player with good intuition and a strong sense of urgency about solving problems and getting work completed.
  • Adaptable and organized in a fast-paced environment.
  • Punctual with exceptional customer service and prioritization skills.
  • Strong business English skills for creating correspondence, presentations, documents, and reports.

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