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Office Operations Specialist

2 weeks ago

Auckland, Auckland, New Zealand Uniservices Full time

About the Role

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This role is a key part of our organization's effort to grow the capacity and capability of the infant, child, adolescent, youth and whanau mental health and addictions workforces.

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The successful candidate will be responsible for coordinating online and in-person events nationally, providing admin and project financial support as well as internal and external support across digital systems and platforms.

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Main Responsibilities

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The main responsibilities of this role include:

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  • Ensuring all events are communicated effectively with all stakeholders including presenters, panelists and professional mental health workforce.\
  • Coordinating events and troubleshooting IT issues, facilitating breakout rooms and hosting webinars.\
  • Setting up and supporting all events including pre and post activities.\
  • Arranging travel requirements for external stakeholders.\
  • Recording and filming events and obtaining media consents.\
  • Editing and uploading filmed events to social mediums.\
  • Processing invoices for approval and payment.\
  • Internal and external customer support.\
  • Continuous improvement identification and coordination.\
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Requirements

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To succeed in this role, you will need:

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  • Experience and ability to plan, coordinate, scope, communicate and support events.\
  • Ability to problem solve issues around set up, on the day support and pre/post event coordination.\
  • Proficiency with the Microsoft Office suite.\
  • Experience and ability to use Premier Pro, Vimeo, InDesign and Canva to edit videos preferred.\
  • Excellent interpersonal and communication skills to establish and develop professional relationships.\
  • Strong knowledge of office procedures and administration to undertake tasks related to assigned projects.\
  • High attention to detail.\
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