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Administrative Support Coordinator

1 week ago

Auckland, Auckland, New Zealand Colliers Full time
Job Description:

We have a rare opportunity for an experienced administrative professional to join our Commercial and Industrial Sales and Leasing team in our office. As a key member of the team, you will be responsible for providing high-level administrative support to a busy team of brokers.

The ideal candidate will have exceptional organisational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment. You will also have strong attention to detail and a commitment to accuracy in all tasks.

Key Responsibilities:
  • Manage and update CRM database ensuring accurate client and property information
  • Prepare and format high-level documents presentations and reports
  • Coordinate and execute marketing campaigns liaising with external providers as needed
  • Handle travel arrangements including booking flights car rentals and accommodations
  • Process and track invoices and expenses
  • Organise client meetings and functions including venue bookings and catering arrangements

Qualifications:
  • Exceptional organisational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment
  • Strong attention to detail and commitment to accuracy in all tasks
  • Intermediate proficiency in Microsoft Office Suite Word Excel PowerPoint
  • Familiarity with AI tools like Copilot
  • Excellent written and verbal communication skills
  • Proficiency in scheduling calendar management and coordinating complex travel arrangements
  • Strong problem-solving skills and proactive approach to challenges
  • Flexibility to adapt to changing priorities and work requirements
  • Customer-focused mindset with a commitment to providing excellent service

What We Offer:
  • New Zealand's leading international commercial property brand
  • Opportunities to advance your business technology and creative skills to achieve your professional goals
  • Wellbeing benefits and initiatives
  • An inclusive and social culture with regular team events
  • A wide variety of product discounts and benefits