Administrative Operations Manager
5 days ago
At Tangram, we're seeking a highly skilled Office Manager to oversee our day-to-day operations. As an integral part of our team, you will play a pivotal role in managing HR functions, finance, health and safety, and administrative processes.
About You:
- You'll have 3+ years of experience in a similar role, preferably in the commercial building service industry.
- Strong leadership & problem-solving skills are essential for this position.
- Exceptional communication & relationship management skills are required to effectively liaise with stakeholders at all levels.
- You should be fluent in English, with clear documentation and professional correspondence being key.
- Comfort working with executives is also crucial, with professionalism and discretion being paramount.
Your Key Responsibilities:
- Oversee and manage HR functions, including screening applicants, employment documents, and Health & Safety guidelines using Employment Hero and Smartly.
- Handle accounts payable & receivable efficiently with Xero.
- Maintain and optimize job management databases using Aroflow.
- Provide executive assistance to the Board, Director, and C-level leadership.
- Manage data entry and invoicing, ensuring accuracy and efficiency in financial records.
- Oversee office purchases and basic procurement to support daily operations.
- Build and maintain strong relationships with key stakeholders, ensuring excellent communication and collaboration.
- Think fast and provide solutions on the spot to resolve challenges effectively.
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